Board Meeting ~ January 17, 2019

Attending: Rob Burton, Lydia Jones, Ann Moorehead, Keith Johnson, Bruce Lyman, Lynne Williams
Guest: Shon Allen

Meeting was called to order at 7:05pm.

Bruce opened the meeting by reminding us all that we represent 80 families in the community.  We need to be polite in our emails with residents while at the same time being fair to all the owners.  We need to be careful with our communication with each other as it is all retrievable. We should try to communicate more verbally instead of so much on the internet.

Shon Allen asked to attend the meeting in order to address some concerns he had about our HOA finances and parking.
-A/R Aging Summary
This financial report looks terrific!!  As of December 31, 2018, we had no resident who was behind in their HOA dues. This is great news!
There is one owner in the community who is  more than 90 days overdue in paying for a garbage can violation.  This person has been notified several times of the delinquent bill and has made no attempt to pay it.  It was decided that Keith will ask our attorney to put a lien on his property for the $250 payment.
Our HOA taxes will be due soon.  Shon and Keith will get together to get these taken care of.
-The 2018 Profit & Loss Statement, Balance Sheet and the Transaction Detail By Account were all sent by LaDonna to the Board and look good.
RESERVE ANALYSIS: Our community is due to have another Reserve Analysis completed. This report is required by the state to be done approximately every 5 years to ensure a financial plan is in place to pay for all the upcoming expenses that will be required to maintain the community over the next 30 years. We need to complete this report this year.  Keith and Bruce will get this report finalized.

Parking continues to be a problem in the community.  Parking on the wrong side of the road has always been an issue.  Putting up the A-frame on the side of the street to alert residents of the correct side to park will be done in the near future.  The idea of posting permanent “No Parking” signs on the wrong side also was revisited.  The majority of the Board was not in favor of painting the curb red to indicate no parking on that side.  Again, this is a safety issue.  If people park on both sides of the street, there is a good chance the huge fire trucks and ambulances can not get down the street.  We have already seen this happen and Draper City can fine us for this.  We will start first with the A-frame announcement and see if that is effective.

Due to work and family changes, Lydia Jones announced that she will be leaving the HOA Board.  Thank you for your time on the Board, Lydia.  Shon Allen volunteered to be an interim member-at-large but we need to recruit two more permanent Board Members. Lynne will put out a notice on our community Facebook to see if we can get people interested.

Our next HOA Board meeting will be Thursday, February 7th.

Meeting adjourned at 8:14pm

Respectfully submitted,

Lynne Williams
Wyngate Commons HOA Secretary

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