Board Meeting – Thursday, November 10th, 2016

Wyngate Commons HOA Board Meeting 

Thursday, November 10, 2016

Attending: Brad, Shon, Jason and Lynne

Meeting called to order at 6:38pm

 

OLD BUSINESS:

1) Cantastic garbage can cleaning:
We had no feedback from the community on how they liked or disliked this service. The company’s performance was great. They did everything they said they would do and we had absolutely no problems with them.

2) Landscape:
Our new landscape contract is in place. A price of $3000 per month was agreed upon. We are not locked into a 2 year contract at this point. We also have a “30 day out” clause.

3) Garbage cans:
Brad will not be contacting Draper City for the
registration numbers and owners of the cans because the offending
family has been taking their cans in on schedule.

4) The damaged street light on Tuscany View:
The offending person will pay $150 for the pole. He will also be responsible to pay for the base and globe. The HOA will also pay $150 for the pole and pay for the pedestal that was probably damaged by the landscapers.

5) Shupe light:
Shon talked directly with Dan Vowles, Draper City Planner. Draper needs to send someone out at night with a light meter to see exactly where the light is shining. They are working on it.

 

NEW BUSINESS:

1) Community census to determine rental percentage:
To comply with the new CC&R rules, our community lawyer said we need to know which rental homes are grandfathered in as rentals and which are not. Our maximum rental is 25%. Shon will start a spread sheet which will include a list of people each HOA member will contact. If we contact an owner (title holder) or family member of the unit, no further documentation is needed. If we contact a renter, then we need to see if we can get a copy of the lease. We need a copy of the lease whether the rental is to be grandfathered in or
not.

2) Cement:
The driveway at 647 Wyngate is going through some trial repairs. The damaged driveway was coated with a concrete mixture from Rose Concrete Coatings that is supposed to last 10-15 years. We will keep an eye on it throughout the winter to see how it holds up
and if we want to continue to use it for other damaged driveways in the future.

3) The Budget:
Brad prepared an extensive rundown of the 2016 Budget. It appears that we need to increase our income in order to contribute more money into our reserves. We discussed two options in depth.

The first is to increase our HOA deductible from $5000 to $10,000. The other is to increase HOA fees from $165 to $175 per month. After a lengthy discussion, it was decided the best thing to do is to increase HOA fees now while keeping a close eye on the budget. We very well may also need to increase the deductible in the near future to meet our reserve needs. Our goal is to finalize the budget by 11/30/16 to allow LaDonna time to complete the task and also time for the community to comply.

Meeting was adjourned at 7:40pm.

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