Board Meeting – Thursday, September 15th, 2016

Wyngate Commons HOA Board Meeting

Thursday, September 15th, 2016

Shon Allen, Bruce Lyman, Brad Shepherd, Jason Sweat, Jim Westbrook, Lynne Williams
Excused: Angi Brown

Meeting called to order at 6:40pm

Topics of Discussion:

1. The Cantastic Company:
This is a service that has a high tech method of cleaning garbage cans. We would request they come on a Thursday and clean everyone’s garbage can after the garbage man has come through. This would be a wonderful community service item. It was voted unanimously to check into this further. There is a great chance that the company would give us a decreased price per can if we have them do the whole community. Shon will check into this further.

2. Garbage cans left out:
We have a few families who leave their garbage cans out for several days after garbage day. This certainly decreases the appearance of the community. It is unacceptable and forbidden in the rules. Since many of the cans don’t have house numbers on them, Brad will call Draper City to get a list of all garbage can registration numbers and see who owns the cans from the serial number. Bruce will then mark the house number on the can so we can track the offenders. A letter will be sent to the owners and if they leave the cans out late again in a 12 month period they will be fined $50.00.

3. Landscape Bids:
Our current contract will expire on October 31st. We discussed the pros/cons of keeping our current landscaper. We are required to get at least 3 bids. All three bids will be back by the time we have our next meeting and then we can decide who is best for our needs.

4. Attendance requirements for HOA members:
We had a discussion to see if anything can be done with a HOA member who routinely does not show up for the meetings. We appreciate everyone’s input and need 4 board members to hold a meeting. This practice interferes with our ability to function. We respect the fact that this is a volunteer position and everyone has busy lives and schedules. It was decided to address the problem directly with any continually absent person to see if they still would like to continue to be on the Board and/or what we could do to help them attend the meetings.

5. HOA fee increase:
A Profit and Loss statement along with a Balance Sheet was passed out. It explained our current financial situation. There is a chance we may need to increase fees in the near future.

6. Carpet cleaning specials:
Should we alert the community of great deals such as with carpet cleaning? Would that provide a service people would use and consider it as an added value for living in Wyngate? It was discussed and decided that we will not promote certain venders and to let the individual find the best deals for themselves.

7. New Shupe Office Building:
The new construction has damaged our fence in a few places. Shon and Bruce have talked with Mr. Shupe and he has agreed to replace these. Also, Mr. Shupe will be cleaning up the silt that is spilling into our community. We discussed the huge lights on the Shupe property. They are extremely bright and one is not pointing in the right direction. A home owner directly west of the lights has complained that the bright lights shine into their bedrooms. We will again talk with Mr. Shupe about these concerns.

8. Other Maintenance:
Tree Service-a company has been contacted and has started shaping and trimming trees on the Wyngate side. They will be working on the Normandy side soon. This will certainly make the community look taken care of.

9. Next meeting will be October 13th, 2016 at 6:30pm at Shon’s house.

Meeting was adjourned at 7:50pm

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