Archive for Minutes

Board Meeting ~ July 19, 2018

Attending: Robert Burton, Stephanie Paller-Belgique, Ann Moorehead, Bruce
Lyman and Lynne Williams
Excused: Keith Johnson and Lydia Jones
The meeting was called to order at 7:12pm
OLD BUSINESS:
1. Towing: Beehive towing has been contacted and will be our new towing
service, replacing Speedy towing. Rob will have them make up new signs (one
for the front by the gate and two for the back area) to notify people in the event
their car has been towed. Most of the towing fees are state regulated.
Beehive’s prices are as follows:
$156.00 tow
$33.00 admin. Fee
$25.00 storage
$78.00 boot fee
$78.00 drop fee
Lynne will talk with Shon to get Beehive a unique gate code and also to get a
tow verification code for Rob and Ann. This code is needed when we call
Beehive to come and tow someone. Only Rob and Ann will have this code.
2. Oil Stains: Recently, a person renting a parking spot in the back moved out
and left oil stains on the asphalt. Parker will scrub the area and hopefully we can
get it back to its pristine shape again.
3. Our handyman, Parker, will be given directions on what needs to be done
by Shon and Bruce. If you know of something that needs attending to, please
contact Shon or Bruce and they will talk with Parker. Ex: the gate locks all need
to be looked at and lined up. There are some that may require the expertise of a
vinyl fence company due to shifting of the earth. Bruce will contact a fence
company to help complete that.
NEW BUSINESS:
1. Fall BBQ: Stephanie has taken charge of the Fall BBQ and has set a date
of September 22nd, 5:30-7:30pm. It will be at the pavilion and will be fun for
everyone.
2. Landscape bids: We need to get landscaping bids in August. Bruce will
check into a few companies and see who we can get for the best price.
Landscaping is very important to us. We want to keep the community looking its
best in the summer and also have fast, efficient snow plowing in the winter.
3. Street Lights: There are now three street lights on Wyngate that need
attention. One was run over by a visitor, another is burned out across the
driveway from the pole that was hit and a third is blinking across the street. Due
to his fees, our electrician will be called to fix all of them at one time. We need to
talk to the insurance company of the person who hit the pole first.
4. HOA email: The Board members need to get together with Shon in order to
send emails from Wyngate Commons HOA instead of their individual email.
Meeting adjourned at 8:30pm
Respectfully submitted,
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ June 21, 2018

Attending: Robert Burton, Keith Johnson, Ann Moorehead, Stephanie Paller-Belgique, Bruce Lyman, Lydia Jones and Lynne Williams
 
The meeting was called to order at 7:05pm
 
OLD BUSINESS:
 
    BUSHES: The new bushes have been planted!!!  Thank you, Shon Allen, for all your time and effort to beautify the community.  The new bushes makes the area look updated and refreshed.
 
    MAINTENANCE:  We have hired Parker to do odd jobs around the community.  His jobs will include pulling weeds from the playground and re-spreading the mulch, painting fire hydrants, fixing fences, adjusting gates, spreading stones and other odd jobs that always pop up.  Welcome Parker!
 
     HOA COMMITTEES:  When a submission form is received by the Board, it has always been hard to know who is responsible to answer the concern/problem.  It was decided that Robert will respond to the submission request to let the homeowner know that we received the form.  Lynne has organized a sheet of common complaints/requests/questions and noted who is responsible to act on that request.  Hopefully, this will make it much easier for the Board to know who will respond and also expedite requests from our residents.
 
 NEW BUSINESS:
 
     TOWING:  Robert notified us that Speedy towing is phasing out their night towing and have not been around the community lately.  Their prices also have increased dramatically and people have to go all the way to S. Salt Lake City to retrieve their towed vehicle. Draper City requires us to enforce the parking laws they have set forth for the community.  The Board decided it was time to get bids from other towing agencies, especially those that are closer to us and may be less expensive for vehicle retrieval.  Robert has offered to do this.  Once we have found a new company,  Ann volunteered to send Speedy towing a letter to inform them that we will be dropping their services in 30 days.
 
     PARKING RULES:  The Board discussed a problem with a commercial vehicle being parked in the back of the community.  Commercial vehicles are prohibited in our CC&R’s and it is the Board’s responsibility to enforce the rules.  Bruce and Robert will talk to the owner of the vehicle and the homeowner to get this problem solved.
 
     BOUNCE HOUSES:  Due to insurance reasons, bounce houses are NOT allowed to be set up by individuals for birthday parties or other celebrations.  Our insurance allows bounce houses to be set up at an official HOA event and ONLY for our residents.  Lynne will put this on our website so people are informed about this.
 
      XFINITY PROBLEMS:  A resident stated he was having trouble with his cable and internet.  He had a service person come out and they stated something was wrong with our boxes and it was our problem. Unfortunately, he was given the wrong information.  Our contract requires Xfinity to fix this.  We recommended him to go into the store and get it resolved-don’t call for a service person who doesn’t understand our needs.
 
      HOA ACTIVITIES:  Stephanie is excited to start organizing the next community party. It probably will be a BBQ this fall.  More on this at a later date.
 
The next HOA meeting was set for July 19th at 7pm.
 
Meeting adjourned at 8:45pm.
 
Respectfully submitted,
 
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ May 24, 2018

Attending: Shon Allen, Robert Burton, Keith Johnson, Brad Shepherd, Stephanie Paller-Belgique, Ann Moorehead, Bruce Lyman, Lydia Jones and Lynne Williams
The meeting was called to order by President Brad Shepherd at 6:34pm
ELECTIONS:
      Following CC&R rules, the entire Board was disbanded and a new Board was elected. New members will be serving a three year term. We would like to thank Shon Allen and Brad Shepherd for their hard work, dedication and contributions to the community.  Their 3 year terms have expired at this meeting.
 After a long discussion, a new Board was confirmed and unanimously elected.
      The new Wyngate Commons HOA Board representatives are:
                     President: Robert Burton
                     Vice President: Lydia Jones
                     Secretary: Lynne Williams
                     Treasurer: Keith Johnson
                     Members-At-Large: Bruce Lyman, Ann Moorehead and Stephanie Paller-Belgique
Congratulations and a huge THANK YOU  to the new HOA Board Members.
OLD BUSINESS:
   1. PODS:  We are discussing whether PODS are something the Board wants to allow.  It was decided to delay this topic while Bruce is gathering more information on it.
  2. BUSHES:  We have bushes ordered and ready to be planted but we have to be confident that the landscaper has all the necessary sprinklers/drip lines in order.  Once we have all the water the new bushes need, they will be planted.
  3.  A homeowner bought a home a few months ago with a fence that has a large gap near the bottom and also is separated from the top. The home was bought with the knowledge that the fence was in this condition.  We are hiring a maintenance person and he will be looking into this situation.
NEW BUSINESS:
   1. FIRE PITS:  Propane fire pits are allowed UNLESS they are affecting the air quality of other residents.  NO wood burning fire pits are allowed due to the potential fire hazard they may cause.
   2. TOWING: A homeowner recently had her guest’s car towed while it was parked on the street after midnight. She was requesting to have more signs put up so people will be more aware of this rule.  After discussing this, the Board decided the sign as you entered the community was adequate and it ultimately is the responsibility of the homeowner to remind/inform their guests that towing companies strictly enforce the parking rules.
  3. PARKING AT THE ROCK CHURCH: Several cars belonging to Wyngate residents are now being parked in the parking lot belonging to the Rock Church.  A few residents have spoken with the church officials and have permission and/or a parking pass.  A few residents parking there have not contacted the Church and are subject to towing.  The area is clearly marked that cars will be towed if a car belonging to a Wyngate resident is there without permission.
   4. BROKEN FENCE: The HOA community adjoining us (Auburn Fields of Draper) contacted Shon and are willing to pay for one-half of the cost of the broken fence that separates the two communities.
  5. DOGS:  A resident requested a Board member to contact an owner concerning a barking dog that can extend it’s arm through the gate.  She states the dog may be aggressive and she is afraid to have her children play on the playground since the dog’s yard borders the playground.  It was decided by the Board that dog issues should be handled either by the concerned resident contacting the owner directly or by calling Animal Control.
  6. SPRINKLERS: A resident requested to have her sprinklers checked because they have yet to come on this year.  Shon and Bruce addressed this with the landscaper and they were turned on the next day.
The next HOA meeting will be June 21st at 6:30pm.
The meeting was adjourned at 7:56pm
Respectfully submitted,
Lynne Williams
HOA Board Secretary

HOA Annual Meeting ~ May 10, 2018

Prior to the start of the meeting, we needed to confirm that we had the mandatory 24 homeowners either attending or having submitted a signed proxy vote.  Per the CC&R, this is a requirement and it was verified that we had exceeded this number.
 
The meeting was called to order at 7:05pm by HOA President Brad Shepherd.  Brad welcomed and thanked everyone for coming to the annual meeting.  It is important for people to understand what the HOA does for the community.
Brad thanked all the Board members for their service throughout the year.
Brad gave a summary of accomplishments the Board had completed this year.  This included:
      -A community BBQ held at the pavilion last summer
      -A community s’more night held at the pavilion last fall
      -Tree replacement and bushes ordered
      -Concrete resurfacing of the driveways in the worst shape
      -A yard sale in conjunction with The Rock Church
      -Bringing in a dumpster for everyone’s use
Shon Allen, HOA Treasurer, gave an overview of our community finances.  Our finances are looking good.  A detailed budget is sent to each homeowner every December.
Several resident questions were discussed with Brad, other members of the Board and members of the community.
Three Board members are ending their 3 year term on the Board this month.  This includes Brad Shepherd, Shon Allen and Bruce Lyman.  Brad and all the attendees thanked these three men for their service to our community.
Nominations were taken for the three new Board positions opening up.  Four people were nominated.  These four included Grant Stanford, Robert Burton, Keith Johnson and Bruce Lyman.  A written vote was held and counted by HOA Secretary Lynne Williams and homeowner Lucille Redford.  The three nominees with the most votes included Robert Burton, Keith Johnson and Bruce Lyman.  Thanks were given to all the nominees for their willingness to help the community.
The meeting adjourned at 8:17pm.
Respectfully submitted,
Lynne Williams,
HOA Board Secretary

Board Meeting ~ April 12, 2018

AttendingBrad Shepherd, Stephanie Paller-Belgigue, Shon Allen, Bruce Lyman, Ann Moorehead, Lydia Jones and Lynne Williams
 
The meeting was called to order at 6:37pm.
 
The Board welcomed Lydia Jones to the meeting.  She has agreed to fill the 1 year HOA Board commitment that was remaining when Jason Sweat left the Board after 2 years.  The Board unanimously voted her into this Member-At-Large position.  WELCOME LYDIA!
 
OLD BUSINESS:
 
1.  ANNUAL HOA MEETING:
 The date for the meeting needed to be changed for several reasons.  The old date was May 17, 2018.  It has been changed to May 10, 2018 at 7pm at the Pavilion. Notices will be mailed about 20 days prior to the meeting.  A proxy ballot will be included with each notice.  We encourage people to use the proxy ballot if they are unable to attend the meeting to ensure their voice is heard.  Please feel free to nominate someone to the Board.  We have three positions that need to be filled. We MUST have at least 24 owners attending (in person or by proxy) to comply with our CC&R’s. Brad will recap the year, Shon will review the financials and Lynne will take roll and ensure everyone has signed our necessary forms. Stephanie has offered to get treats and water.  Lynne will put out the A-frame this weekend to alert people of the date change.
 
2. FINES:
 An owner has continued to ignore his $250.00 fine for garbage can violations.  He has had months to pay this fine.  It was decided to have LaDonna add this fine to this persons books.
 
3. SHARED EXPENSES:
No payment has been received from one of our community neighbors for the shared expenses in maintaining the area along 11620 S.  It was decided to have LaDonna assess a monthly finance charge of 1.5% against them.  Hopefully, this will encourage them to pay in full soon.
 
4.  SLIDING DOORS:
An owner is remodeling her home and had asked to replace her drafty french doors with a sliding door.  It will increase the room in her dining room also.  Shon and Bruce reviewed this extensively and shared their findings.  The resident also brought in information about what she would like to do.  After discussing the situation, it was decided the resident may install a Pella or Jeldwen sliding door.  The cranberry color MUST match the existing doors exactly.
 
NEW BUSINESS:
 
1. RENTING:
A resident’s request to rent the basement of her rambler to a relative was denied per CC&R rules. An owner can NOT rent part of the home while they are living in the home.  Our lawyer was consulted on this issue and made this point VERY clear to us.
 
2.  PODS:
The Board discussed the use of PODS in the community.  PODS are becoming a popular way of moving and we have had two requests to accommodate them in the last 6 months.  Currently, PODS are NOT allowed for several reasons.  If we allow them, they will be restricted to certain areas of the community and the POD company must use a forklift to move the POD, not a flatbed.  No POD can be placed in a driveway or on the street.  Due to the late hour and the numerous opinions on this subject, it was decided to resolve this issue at the next meeting. Also, Bruce will bring contracts from other HOA’s concerning this matter to the next meeting.  This will allow us to make a more educated decision on this subject.
 
3.  PLANTERS:
A new resident has two whiskey barrels outside their front door.  These barrels are NOT allowed due to fire lane restrictions.  They can NOT be on the concrete or between the buildings.  A note will be sent to them informing them to move the barrels to the backyard.
 
4. EXPENDITURES:
Brad reminded us that we will be having more expenses as our community ages.  We need to be aware of what repairs/additions are necessary and what are not.  We don’t want to spend our reserve money on things that may not add value to the community. We need to be mindful of keeping our HOA dues as low as possible.
 
The next Board meeting will be at the Annual HOA Meeting on May 10, 2018 at the Pavilion.
 
Meeting adjourned at 8:25pm
 
Respectfully submitted,
 
Lynne Williams
HOA secretary

Board Meeting ~ March 15, 2018

ATTENDING: Shon Allen, Ann Moorehead, Bruce Lyman, Lynne Williams
EXCUSED: Brad Shepherd, Stephanie Paller-Belgique, Jason Sweat
Meeting was called to order at 6:40pm.
           1.  ANNUAL MEETING AND ELECTIONS:
                   The Board is well under way in getting ready for our Wyngate Commons Annual Meeting which will be held on Thursday, May 17th at our pavilion. We will be discussing all the projects the Board completed this year and everything we are currently working on. We also will discuss the budget. Currently, we have 3 Board members whose 3 year commitment on the Board will be expiring and we need to get 3 new volunteers to serve on the Board.

                    According to our CC&R’s, the community must be made aware of the date at least 20 days before the meeting.  The A-frame will soon be put out to notify people to save the date.  An e-blast will also go out to the community followed by flyers attached to each door.

           2.  SPRING MAINTENANCE:
                   Shon went to the home show and got ideas for improving our community, including cleaning out the rain gutters.  He received a quote for a cherry picker rental which would be much cheaper than hiring a contractor with one.  We also have to look at hiring a contractor to paint the back doors on the Wyngate side (Normandy and Tuscan View were completed last year).  We discussed the idea of updating our homes by getting more modern outside light fixtures.  We also will be looking at the stucco on homes to see if they need to be repaired.

           3.  SHARED EXPENSES:
                   No check has been received yet from one of our community neighbors but Bruce feels it will be coming soon. We will check on this at our next meeting to be sure it has been received.
           4.  FRENCH DOORS:
                  A resident is interested in converting her drafty french doors to a sliding door.  She also says this will increase the living space she has in her dining room since the door won’t be swinging in.  The Board spent quite a bit of time going over this.  We need to make sure the cranberry color can be matched and that the door is of high quality.  The Board will continue to look into this matter.
           5.  DOGS OFF LEASH:
                   We have had several complaints of dogs allowed to be off leash in the back of the community.  Draper City leash laws state that all dogs need to be on a leash at all times and this is what our community follows.  Also, all dog owners MUST pick up after their dogs.
           6.  SHRUBS:
                   At the end of last year, we were looking at replacing shrubs in phases.  Today, however, we brought up the idea of replacing shrubs all at one time.  The shrubs in front of the ramblers look especially bad and have outgrown their life expectancy.  We can’t plant shrubs until we know our sprinklers are going to be on.  We are hoping this will happen approximately April 15th but have not yet received an exact date.
           7.  SECURITY CAMERAS:
                  Our new security cameras are up and running well.  A sign will soon be put up  to alert people about them.
Next HOA meeting will be April 12th.
Meeting adjourned at 7:38pm

Board Meeting ~ February 15, 2018

WYNGATE COMMONS HOA SPECIAL MEETING

ATTENDINGBrad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Lynne Williams
Excused: Stephanie Paller-Belgique, Jason Sweat

Meeting was called to order at 6:40pm.

A special meeting on January 26, 2018 was called to discuss the lack of response from our landscaper during our last snow fall.  Only part of the community was shoveled and this is inexcusable.  We requested Hallmark Landscaping owner, Jon Hall, to address the failure with the Board.  The Board would then vote to see if we will continue our contract with Mr. Hall.

Mr. Hall explained to the Board what happened and what measures he is taking to ensure this never happens again. He did fire the supervisor who was in charge that day. The Board expressed our concerns and expect them to be met.  We have a huge liability when the snow is not shoveled. Mr. Hall agreed that a mistake was made and it will never happen again.

After listening to Mr. Hall and making it very clear what our expectations are, the Board voted to continue to employ Hallmark Landscaping.  They are expected to pay for the snow removal service we had to hire to finish the snow removal job.  Mr. Hall has made some changes in his crew to be certain things run smoothly in the future.  We expect things will go well going forward but will take immediate action if Hallmark Landscaping does not follow through with the specifications in the contract.

WYNGATE COMMONS HOA MEETING
2-15-18

AttendingBrad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Stephanie Paller-Belgique, Lynne Williams
Absent-Jason Sweat

Meeting was called to order at 6:36pm.

OLD BUSINESS:
 1.  A/R Balance:
Shon presented the status of the current A/R balance.  There are a few people who are behind on their HOA dues but things don’t look too bad.  One resident, who had fallen quite a bit behind, is doubling up monthly and catching up.  Another was displeased on getting fined for having his garbage can left out for long periods of time.  The fines are clearly written in the rules and we expect him to pay.  Bruce and Shon will meet with the representative of the Shupe Building to discuss their shared expenses.  Once those are paid, our A/R will look much better.

  2Parking:
Ann continues to do a wonderful job in cleaning up the parking problems.  All forms from residents renting spots are now current.  Going forward, any resident who desires to rent a parking spot in the back must have all the forms submitted and approved by the Board before a spot will be given.
One resident would like to have the option of letting others park in her space if she is not parking there.  Subletting spaces is forbidden in the rules and becomes a nightmare for the Board to know who is legally parking there and who is not.  The Board did review this and voted unanimously to NOT allow anyone other than the resident and their immediate family members to park in the rental spots.
We still have a few spots available if any resident needs one and you qualify for it.  Please submit a request on the submission form.  Parking will again be addressed in the Spring Newletter because so many people fail to follow/understand the parking rules.

NEW BUSINESS:

  1.  Lynne brought up a problem with a motorcyclist grossly speeding in our community.  This could be potentially dangerous for any unaware resident or guest.  The issue was addressed with the home owner and she will discuss the problem with the offender.

2.  A resident alerted us about two loose dogs in the community.  He has contacted Draper Animal Control.  He believes the dogs belong to a quest who was visiting.  Please be aware Wyngate Commons follows the Draper City on-leash only laws.

Next Board meeting is set for March 15, 2018

Meeting adjourned at 7:39pm

Board Meeting ~ January 11, 2018

ATTENDING: Brad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead and  Lynne Williams
Excused: Stephanie Paller-Belgique and Jason Sweat

Meeting called to order at 6:34pm

OLD BUSINESS:

1.  The security cameras are installed at the front gate!!! YAY!!  Over the years, we have had people sliding/running into the gate and it has been very expensive to repair it. No one claimed responsibility.  Now, if it happens again, we will be able to know who did it and charge them for the repairs.  The cameras will help keep our community safer because we can track who comes and goes.  We certainly don’t want to infringe on peoples privacy but if there happens to be an incident, we now can identify who may have been involved.  Thank you Bruce Lyman and Shon Allen for all the time you put into finding the perfect camera for our needs.

2.  Rule infringement fee schedule:

The Board decided on a fee schedule for chronic rule breakers (ex: leaving garbage cans out for days after collection).  People will first be given a written warning, if the infringement happens again they will be charged $50.00.  If the rule is broken again, within a 12 month period, they will be charged $100.00 for each incident.  This fee schedule will be added to the Rules on the website.

3.  Broken fence:

We will try to get the landscapers to fix the fence in the Southwest corner of the community.  Some slats are missing and need to be replaced.

4.  Shared area:

One of our commercial neighbors has paid in full for their part of the shared expenses for the road and landscaping along 11620 S.  Bruce and Shon will personally talk with the other neighbor about the payment and a couple other unresolved items.

NEW BUSINESS:

1.  Parking:

Ann Moorehead discussed issues she is having with people not following our parking rules.  Ann has done a wonderful job resolving several parking problems that residents are having.  We continue to work with a few residents to help them understand that the rules are for everyone benefit and must be followed.

We recently had emergency vehicles come into the community to help with a resident in need.  Draper’s newest vehicle is huge and probably would not have been able to fit down the road if people were parking on both sides of the street.  PLEASE, parking is allowed on the sidewalk side ONLY for this very reason.  It is up to the residents to inform your guests where to park.  Let’s keep everyone safe by parking on the sidewalk side of the street.

2.  Water Pro:

Water Pro has informed us that this summers supply of irrigation water could be very limited if we don’t get more precipitation.  We get our water from Utah Lake and we hope we get much more snow/rain in the next couple of months so we don’t have to go into a drought situation.

Next meeting is set for Thursday, February 15th.

Board Meeting ~ November 30, 2017

ATTENDING: Brad Shepherd, Shon Allen, Jason Sweat, Ann Moorehead and Lynne Williams
Excused: Bruce Lyman and Stephanie Paller-Belgique

Meeting called to order at 6:40pm.

OLD BUSINESS:

1.  GATE CAMERA:
Bruce found the link to order our two cameras.  They are $180 each. Shon showed us the sign that he had made up to warn people they are under surveillance.  It looks great!  Hopefully, the cameras and the sign will be installed soon.

2.  BACK DOOR PAINTING:
Most of the doors on Normandy Loop and Tuscan View are completed with just a few exceptions.  We will be assessing the durability of the paint in the spring.

3.  STORM/SCREEN DOOR AND RAILINGS:
Five doors and six railings have been installed and everyone is happy.  Our seniors especially are thankful for the railings.  Several people have expressed interest in the screen doors in the spring.
Lynne will get a copy of the contractors license and a copy of the certificate of insurance from the company.

4.  FALL S’MORE COMMUNITY PARTY:
The party was a success and lots of fun.  Each event we have is attended by more residents.  Thank you, Stephanie Paller-Belgique, for your hard work in putting this all together.

5.  GARBAGE CAN TALLY:
Brad has a tally of the people who are violating our garbage can rules and keeping the unsightly cans in their back yards.  A letter will be sent out to these offenders.  Also, one person is keeping a kayak in their yard and they also will receive a letter informing them to remove the kayak.

6.  LANDSCAPING:
Several new trees have been planted on the property.  Also, the final lawn fertilization will be done next week.

7.  BROKEN VINYL FENCE:
We will ask the landscapers if they have time to fix the broken slats in the fence.

8.  SHARED EXPENSES:
The Rock Church has responded to our letter with some questions.  Shon and Bruce will go personally to talk to the involved people at the Shupe Building.

9.  OIL CLEAN UP:

Recently, the Board notified a resident of leaking oil from their guests truck(s).  We are happy to report the oil has been successfully cleaned up and we would like to thank the resident for her quick action on this matter.

 

NEW BUSINESS:

1.  HOA INFORMATIONAL SEMINAR:
Shon and Ann attended a seminar on new HOA rules and regulations.  They presented a handout of the slides and the new information.  We discussed in length whether we need to have a mission statement for the HOA.  We know that we don’t discriminate against people for race, sexual orientation, religion, etc but do we need a statement to say that on the HOA website?  Too much information in a mission statement may get us into trouble also.

2.  ONGOING AND ONE TIME OFFENSES FEE SCHEDULE:
We need to develop a monetary fee schedule for offenses and then post these fines in the Rules.

3.  UPDATED PARKING VIOLATION FORMS:
Brad updated the parking violation form to include some important missing information.  If a Board member issues a form on a car, they will inform the entire HOA Board so we will be aware that the violation has been addressed.

4.  DRIVEWAYS:
Some of the concrete driveways are in bad shape and may be resealed this year.  We continue to investigate how well the resealing is holding up on the test driveway which was resealed last year.

5.  BUDGET:
Shon presented the entire 2017 budget and the proposed 2018 budget.  It was determined that no increase in HOA fees was needed!  The budget will go out to homeowners soon.

Meeting adjourned at 8pm.

Next HOA meeting will be on January 11th.

Board Meeting ~ November 1, 2017

Attending: Brad Shepherd, Shon Allen, Bruce Lyman, Stephanie Paller-Belgique, Ann Moorehead, Lynne Williams

 

The meeting was called to order at 6:38pm.

 

OLD BUSINESS:

  1. Video camera for the gate:  Bruce has found a video camera to fit all our specifications for approximately $168.  It will record for 48 hours which is plenty of time for us to notice any problems with the gate.  Bruce will purchase 2 cameras for the gate, one for the entrance and one for the exit.  Shon has already ordered security signs which will be put up soon.  Our electrician will install the cameras.

 

  1. Back door painting: Stephanie went around Normandy Loop and Tuscan View today with Dan to record the progress on the back doors.  There are a few that remain unfinished but Dan hopes to finish those up this week.  Some homeowners have been difficult to contact to complete their doors.

 

  1. Front storm/screen doors: Five homeowners have currently ordered the doors.  We hope to get the doors installed by the middle of the month.  Many people are considering getting the doors but want to see them installed first before they order one.

 

  1. Parking:  Special parking requests have kept Ann busy the last couple of weeks. Ann has been able to accommodate all recent resident’s special requests. Also, Ann had a new resident request a paid parking spot in the back and this request has been granted.  We currently have two open reserved spaces remaining.

 

Despite previous flyers and a recent email, we continue to have people not follow the parking rules. It was decided to put notices on the cars belonging to people who habitually disobey the rules. A picture will be taken of the notice and the car as proof that the car owner was notified.  If the owner continues to break the parking rules, the car will be towed.  With the holidays coming, we need every space we can get to be available for our guests.  Residents parking in guest parking spots will NOT be tolerated.

 

  1. Garbage cans:  People are still storing their unsightly, smelly garbage cans in their back yard.  This is against the rules.  No one wants to see or smell their neighbors garbage.  Garbage cans MUST be stored in garages.  The Board will start a tally of who is storing their cans in their back yard and address the issue with the owners.  Also, owners who have unsightly back yards will also be notified. The back yards are “limited common areas” and affect us all because we are so close together.  We need to be respectful of our neighbors and clean things up in the backyard.

 

  1. Tree Planting: Several trees will be planted next week.  The landscapers will be doing more trimming of the bushes and decorative grasses around the houses.  Also, now that the leaves are off the trees, the winter fertilizer will be put down soon.

 

  1. Back fence repair:  Bruce did not have the material to fix the open space in the back vinyl fence but will purchase what he needs and get the fence repaired.

 

  1.  Most of us don’t realize  that the street we use to enter our community (11620 S.) and the green area surrounding it is a shared area.  It is maintained by Wyngate Commons but used also by The Rock Church and the Shupe building employees. We have  a contract stating everyone will pay 1/3 of the expenses for this shared area.  Shared expense invoices for the Rock Church and the Shupe Office Building recently have been sent out.

 

NEW BUSINESS:

 

  1. A/R Balance:  Brad looked over the A/R report and noted that it looked ok.  There still are a few people behind in their HOA payments due to paying the old HOA fees even though the new ones increased months ago.

 

  1. Hot Chocolate and treat bar:  Stephanie has many ideas on creating a hot chocolate and treats night on November 18that the Pavilion.  A fire will be made and everyone can create their own s’more.  Lynne will get the A-frame signs out reminding people of the date.

 

  1. Greeting new residents:  Lynne has agreed to take this project on.  It involves meeting new residents, answering their questions and concerns while reminding them of the rules that go along with the HOA.  Ann has agreed to help also.

 

  1. Loose dog complaints:  Several residents have complained about a resident who allows his large dog to roam the area off leash.  We have been very specific in flyers and emails that Draper City requires dogs to be ON LEASH.  It was recommended that Draper Animal Control would be the place to contact to help solve this problem.

 

Meeting adjourned at 8:03pm

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