Archive for Minutes

Board Meeting ~ October 18, 2018

Attending: Robert Burton, Ann Moorehead, Bruce Lyman, Keith Johnson, Stephanie Paller-Belgique and Lynne Williams
Guests: Shon Allen, Mila Whetman

The meeting was called to order at 7:08pm

The Board had been notified by people reserving the pavilion that the power outlets do not work.  They do work but have been turned off for safety concerns and to keep people from using our electricity instead of their own (ex: to charge electric cars).  Shon Allen graciously volunteered to attend our meeting and show us how we can get the electricity turned on for people reserving the pavilion.  He also explained to us how we can turn the sprinklers off in order for people to set up volleyball/badminton, etc.  Currently, the sprinklers are set to go on at 8pm.  It was suggested to change that to 10pm, when all parties would have to end.  We will discuss this in the spring with our new landscapers. Thank you, Shon, for sharing your knowledge and time with us.

OLD BUSINESS:
 1.  Stephanie Paller-Belgique has stepped down from the board due to moving out of the community.  Thank you for all the time you have given to the community, especially with heading up the successful BBQ’s we have had for the last two years. With Stephanie’s departure, we need someone to answer realtor questions from the submission forms.  Resident Mila Whetman has volunteered to team with Stephanie and take over that responsibility.  Thank you Mila!
2.  Our current landscaper, Hallmark Landscaping, is being replaced by Green Acre Landscaping on November 1st.  Hallmark has several bushes to trim to complete their contract and they said they will get it finished. We would like to thank Hallmark for their work in keeping our community looking beautiful.
3.  Back door painting did not get completed this fall but is on the schedule for the spring.
4.  Street lights: Keith has been diligent about getting new street lights for the two that were knocked down. The replacement parts take 6-8 weeks to get here.  Some parts arrived but others did not. One of the posts is back ordered. Keith will contact the electrician as soon as all the parts are here.  He also suggested to order a third street light replacement and keep it on hand so we don’t have to wait so long when the next one is knocked down. It was voted unanimously to do this.
5.  A resident is having a problem with water entering his basement in a down pour.  This has been a consistent problem with residents due to the poor landscaping from the developer.  The landscapers checked the sprinklers and the drip system and they were determined to be functioning properly.  It was decided we would pay for an additional drain to be put in and connected to the existing one. We will also pay to have dirt packed around the area and to cap the sprinkler head, if the resident desires that to be done.  The board will NOT pay to level any backyards.
6.  GUTTERS AND TREE TRIMMING: The tree trimmers will be here to start trimming on October 19th.  All gutters will be cleaned as soon as all the leaves have dropped off the trees.
 7.  A resident has complained that she has water entering and flooding her backyard due to a neighbors concrete patio sloping toward her yard.  The concrete patio has been professionally cut and the water has been directed to a drain. The homeowner with the patio has spent a significant amount of money to rectify this problem.  The board now considers this problem to be fixed and nothing else will be asked of the homeowner.

NEW BUSINESS:
1.  PARKING:  Parking continues to be a problem.  Most residents comply by parking in their garages but there are just a few who think they can park anywhere they want.  Remember: we are a two car community and the cars are expected to be parked in your garage, not continuously on the street.  We understand there are times you need to park on the street for a short period (ex: cleaning out your garage) but it should NOT be a daily occurrence.  Also, parking is to be on the sidewalk side only.  The reason is that the streets are 25 ft wide.  If we park on both sides, the emergency vehicles (which are 11 feet wide) can NOT fit down the street.  We can be fined by Draper city for this and it is a safety issue. Parking rules are going to be rewritten by Ann to clarify the rules and to allow us to tow chronic offenders.
2.  FIRE HYDRANTS:  Our fire hydrants are in need of a new coat of paint.  Lynne, Ann and Mila will get them painted in the next two weeks.

The next board meeting will be November 15th.

Meeting adjourned at 8:25pm

Respectfully submitted,

Lynne Williams,
HOA Board Secretary

Board Meeting ~ September 13, 2018

Attending: Rob Burton, Bruce Lyman, Stephanie Paller-Belgique, Lydia Jones, Keith Johnson, Ann Moorehead and Lynne Williams
Guest: Brian Bowen

Meeting was called to order at 7:08pm

We were very fortunate to have the Wyngate Commons insurance agent, Brian Bowen, attend our meeting.  Brian is with L.A. Bowen Insurance Agency.  He explained our insurance policy to us and let us know what it covers, doesn’t cover and how to keep our rates low.  Brian has a terrific partnership with Nationwide Insurance and because of that has been able to get us a terrific price.  We will be paying $13,748 which is less than last year ($16,118). This reduction was a result of a full years billing of insurance when the deductible was increased from $5,000 to $10,000. We did not have any insurance claims submitted last year,  which is helpful.  Our deductible will remain at $10,000.  We discussed ways of keeping the premiums down-constant upkeep, an active HOA, and attention to details.  One of those details is doing things to prevent slips, trips and falls.  The Board will be looking into concrete shaving of areas we recognized as potential trip sites. If the insurance company sees that we are actively working on making the community safer for all of us, then they will be more inclined to keep the premiums lower.  A question of flooding came up. Brian stated that our area has been studied for massive flooding and there is only a 2% chance.  We are not in a flood zone. We also discussed cyber liability and earthquake insurance.  In the past we have declined earthquake insurance due to the huge premiums that come with it.  Brian will report back to us on the cost of earthquake and cyber liability.
The Board would like to thank Brian for sharing his knowledge and time with us.

OLD BUSINESS:

1Landscaping:  Shon and Bruce have been working on this.  Our current landscaper submitted a bid and has agreed not to increase their price. Green Acres also has submitted a bid and we are waiting on two other bids to come in.

2Back door painting– We still need to get bids.  Last years contractor has moved and is no longer able to do it.

3Solar Panels:  Bruce is getting more info on this and it will be discussed next month.  We know that this subject will come up in the future and we want to be ready for it.

4Community BBQ: Stephanie is working hard to get the word out to the community about this event. Stephanie will develop a flyer and send the info out via email to all residents.  Also, flyers will be distributed to all homes and put up on the mailboxes.  The A-frame has already been up to alert residents and it will go back up again on Thursday.  The Board is certainly doing everything we can to get people involved.

5Street lights:  A couple of our street lights have been knocked over and one needs a light bulb replaced.  Keith has been in contact with the electrician and the job should be completed soon.

NEW BUSINESS:

1Storm door handles:  For some unknown reason, the installer of our storm doors recently put two nickel door handles on the doors instead of the contracted bronze ones.  This is NOT what we have on all the other storm doors and it sticks out like a sore thumb.  The two residents involved have been notified that these handles were a mistake and must be changed. The installer has also been notified.  Hopefully, they will be able to fix this error soon.

2Pavilion:  Ann noticed that there isn’t much information on our website concerning the Pavilion.  We don’t mention about reserving it or what we expect from those using it.  Recently, we had people posting sign and balloons at the gate .  Several hours after the event ended the sign was still there.  They were asked to take the sign down and they did.  Several days later, the balloons were found caught in one of our bushes and removed by a Board member.  Ann and Lynne have agreed to come up with information on the website so this doesn’t happen again and so the community will know what we expect from those people using the pavilion (no signs at the gate, encourage people to park only on the sidewalk side of the road or offsite, all garbage must be removed, no signs nailed or stapled into the pavilion, etc). We want the pavilion to be enjoyed by everyone and look nice all the time.
Also, Keith will consult with Shon about getting power available for all people who want to use the pavilion.

3UPS/FED X deliveries:   Several residents have complained that their packages were confirmed delivered to their door step but they weren’t there.  Some of these are being delivered into the communities south of us and people have returned them to the proper addresses.  We don’t know what is happening to all the missing packages but we all need to be aware to be on the lookout for suspicious activity.

4Gutters:  Shon and Bruce are looking into getting a company to clean out the gutters before winter hits.

5Board Resignation:  Stephanie informed us that she will be moving in a few months and has to resign from the Board soon.  We hate to see you leave us Stephanie but wish you well in your new home.

Meeting adjourned: 8:31pm

Respectfully submitted,

Lynne Williams
HOA Board Secretary

Board Meeting ~ August 16, 2018

ATTENDING: Rob Burton, Stephanie Paller-Belgique, Ann Moorehead, Bruce Lyman and Lynne Williams
EXCUSED: Keith Johnson and Lydia Jones

The meeting was called to order at 7:08pm

OLD BUSINESS:
1. TOWING:  Beehive towing is now our new towing company.  Temporary signs are posted while permanent, metal signs are being made.
2. Parker, our summer handyman, has finished his job here and returned to school.  Thank you, Parker, for all your hard work in making Wyngate Commons look its best.
3. Parking: We have many residents continuing to park in their driveways, especially those driveways that are hidden in back.  This is strictly prohibited by Draper Fire Codes and can not continue.  It was decided that the offenders will be given one note on their cars and will be subject to towing if they continue to disobey the fire codes.
4. Landscaping Bids:  Bruce and Shon continue to get bids from landscapers.  Our current landscaper has agreed not to raise his price for the next two years.  The current contract will expire October 31st.
5. Furnace Venting: As our community ages, so do our furnaces.  Some residents have already had to replace their furnaces.  Many of the new, high efficiency furnaces can not use the existing venting pipes and must have new outlets through the stucco.  The Board is offering leniency on this as long as it looks nice and is placed as inconspicuously as possible.  We request that ALL residents please contact the Board before ANY improvements that involve cutting into the stucco are considered. The Board is looking into having a cooling/heating specialist come in and talk with us so we will know the best way to deal with any future problems
6. Street Lights: Two street lights on Wyngate Pointe are completely down and another needs a new light bulb.  Replacement parts have been ordered and these issues will be corrected as soon as the parts arrive.

NEW BUSINESS:
1. We have noticed that several gate doors have rubber marks on them from the lawn mowers. It appears the landscapers are opening and closing the gate doors with the mowers instead of their hands. Bruce will talk with them to get this practice stopped!
2. The Rock Event: The Rock Church has again invited us to their summer party.  It will be held on Saturday, August 18th from 11am-3pm. They will have hot dogs, bouncy castles, games, snow cones, cotton candy and more!  Best of all it is free!  We have the best neighbors!
3. Solar Panels: The Board knows that solar panels are a big topic in Utah right now. Will the HOA allow them to be on the roofs?  Bruce will look into this more so we are prepared to answer questions when the time comes.
4. Stephanie is busy preparing for the Community BBQ on September 22nd.  Save the date!  It will be fun, have good food and a great time to meet your neighbors.
5. A resident has a concern about her concrete steps separating from the foundation.  Rob has offered to look at it and help her with a solution.
6. A resident would like to know why we no longer offer garbage can cleaning.  The Board did have Cantastic come in twice and clean our cans as a service to the community.  We did not have much feedback from the community about this but did get responses from some people saying it was a waste of their HOA dues.  After a discussion, it was decided that the benefit to the community did not justify the cost.  Residents can sign up individually with Cantastic if they desire to continue this service.
7.  A resident wondered why her crumbling driveway was not fixed this year.  We did resurface some driveways this summer.  The driveways were noted as being the worst according to the concrete company.  This residents driveway was not deemed critical at this time but does need to be resurfaced in the future.

The meeting adjourned at 8:10pm

Respectfully submitted,

Lynne Williams
HOA secretary

Board Meeting ~ July 19, 2018

Attending: Robert Burton, Stephanie Paller-Belgique, Ann Moorehead, Bruce
Lyman and Lynne Williams
Excused: Keith Johnson and Lydia Jones
The meeting was called to order at 7:12pm
OLD BUSINESS:
1. Towing: Beehive towing has been contacted and will be our new towing
service, replacing Speedy towing. Rob will have them make up new signs (one
for the front by the gate and two for the back area) to notify people in the event
their car has been towed. Most of the towing fees are state regulated.
Beehive’s prices are as follows:
$156.00 tow
$33.00 admin. Fee
$25.00 storage
$78.00 boot fee
$78.00 drop fee
Lynne will talk with Shon to get Beehive a unique gate code and also to get a
tow verification code for Rob and Ann. This code is needed when we call
Beehive to come and tow someone. Only Rob and Ann will have this code.
2. Oil Stains: Recently, a person renting a parking spot in the back moved out
and left oil stains on the asphalt. Parker will scrub the area and hopefully we can
get it back to its pristine shape again.
3. Our handyman, Parker, will be given directions on what needs to be done
by Shon and Bruce. If you know of something that needs attending to, please
contact Shon or Bruce and they will talk with Parker. Ex: the gate locks all need
to be looked at and lined up. There are some that may require the expertise of a
vinyl fence company due to shifting of the earth. Bruce will contact a fence
company to help complete that.
NEW BUSINESS:
1. Fall BBQ: Stephanie has taken charge of the Fall BBQ and has set a date
of September 22nd, 5:30-7:30pm. It will be at the pavilion and will be fun for
everyone.
2. Landscape bids: We need to get landscaping bids in August. Bruce will
check into a few companies and see who we can get for the best price.
Landscaping is very important to us. We want to keep the community looking its
best in the summer and also have fast, efficient snow plowing in the winter.
3. Street Lights: There are now three street lights on Wyngate that need
attention. One was run over by a visitor, another is burned out across the
driveway from the pole that was hit and a third is blinking across the street. Due
to his fees, our electrician will be called to fix all of them at one time. We need to
talk to the insurance company of the person who hit the pole first.
4. HOA email: The Board members need to get together with Shon in order to
send emails from Wyngate Commons HOA instead of their individual email.
Meeting adjourned at 8:30pm
Respectfully submitted,
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ June 21, 2018

Attending: Robert Burton, Keith Johnson, Ann Moorehead, Stephanie Paller-Belgique, Bruce Lyman, Lydia Jones and Lynne Williams
 
The meeting was called to order at 7:05pm
 
OLD BUSINESS:
 
    BUSHES: The new bushes have been planted!!!  Thank you, Shon Allen, for all your time and effort to beautify the community.  The new bushes makes the area look updated and refreshed.
 
    MAINTENANCE:  We have hired Parker to do odd jobs around the community.  His jobs will include pulling weeds from the playground and re-spreading the mulch, painting fire hydrants, fixing fences, adjusting gates, spreading stones and other odd jobs that always pop up.  Welcome Parker!
 
     HOA COMMITTEES:  When a submission form is received by the Board, it has always been hard to know who is responsible to answer the concern/problem.  It was decided that Robert will respond to the submission request to let the homeowner know that we received the form.  Lynne has organized a sheet of common complaints/requests/questions and noted who is responsible to act on that request.  Hopefully, this will make it much easier for the Board to know who will respond and also expedite requests from our residents.
 
 NEW BUSINESS:
 
     TOWING:  Robert notified us that Speedy towing is phasing out their night towing and have not been around the community lately.  Their prices also have increased dramatically and people have to go all the way to S. Salt Lake City to retrieve their towed vehicle. Draper City requires us to enforce the parking laws they have set forth for the community.  The Board decided it was time to get bids from other towing agencies, especially those that are closer to us and may be less expensive for vehicle retrieval.  Robert has offered to do this.  Once we have found a new company,  Ann volunteered to send Speedy towing a letter to inform them that we will be dropping their services in 30 days.
 
     PARKING RULES:  The Board discussed a problem with a commercial vehicle being parked in the back of the community.  Commercial vehicles are prohibited in our CC&R’s and it is the Board’s responsibility to enforce the rules.  Bruce and Robert will talk to the owner of the vehicle and the homeowner to get this problem solved.
 
     BOUNCE HOUSES:  Due to insurance reasons, bounce houses are NOT allowed to be set up by individuals for birthday parties or other celebrations.  Our insurance allows bounce houses to be set up at an official HOA event and ONLY for our residents.  Lynne will put this on our website so people are informed about this.
 
      XFINITY PROBLEMS:  A resident stated he was having trouble with his cable and internet.  He had a service person come out and they stated something was wrong with our boxes and it was our problem. Unfortunately, he was given the wrong information.  Our contract requires Xfinity to fix this.  We recommended him to go into the store and get it resolved-don’t call for a service person who doesn’t understand our needs.
 
      HOA ACTIVITIES:  Stephanie is excited to start organizing the next community party. It probably will be a BBQ this fall.  More on this at a later date.
 
The next HOA meeting was set for July 19th at 7pm.
 
Meeting adjourned at 8:45pm.
 
Respectfully submitted,
 
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ May 24, 2018

Attending: Shon Allen, Robert Burton, Keith Johnson, Brad Shepherd, Stephanie Paller-Belgique, Ann Moorehead, Bruce Lyman, Lydia Jones and Lynne Williams
The meeting was called to order by President Brad Shepherd at 6:34pm
ELECTIONS:
      Following CC&R rules, the entire Board was disbanded and a new Board was elected. New members will be serving a three year term. We would like to thank Shon Allen and Brad Shepherd for their hard work, dedication and contributions to the community.  Their 3 year terms have expired at this meeting.
 After a long discussion, a new Board was confirmed and unanimously elected.
      The new Wyngate Commons HOA Board representatives are:
                     President: Robert Burton
                     Vice President: Lydia Jones
                     Secretary: Lynne Williams
                     Treasurer: Keith Johnson
                     Members-At-Large: Bruce Lyman, Ann Moorehead and Stephanie Paller-Belgique
Congratulations and a huge THANK YOU  to the new HOA Board Members.
OLD BUSINESS:
   1. PODS:  We are discussing whether PODS are something the Board wants to allow.  It was decided to delay this topic while Bruce is gathering more information on it.
  2. BUSHES:  We have bushes ordered and ready to be planted but we have to be confident that the landscaper has all the necessary sprinklers/drip lines in order.  Once we have all the water the new bushes need, they will be planted.
  3.  A homeowner bought a home a few months ago with a fence that has a large gap near the bottom and also is separated from the top. The home was bought with the knowledge that the fence was in this condition.  We are hiring a maintenance person and he will be looking into this situation.
NEW BUSINESS:
   1. FIRE PITS:  Propane fire pits are allowed UNLESS they are affecting the air quality of other residents.  NO wood burning fire pits are allowed due to the potential fire hazard they may cause.
   2. TOWING: A homeowner recently had her guest’s car towed while it was parked on the street after midnight. She was requesting to have more signs put up so people will be more aware of this rule.  After discussing this, the Board decided the sign as you entered the community was adequate and it ultimately is the responsibility of the homeowner to remind/inform their guests that towing companies strictly enforce the parking rules.
  3. PARKING AT THE ROCK CHURCH: Several cars belonging to Wyngate residents are now being parked in the parking lot belonging to the Rock Church.  A few residents have spoken with the church officials and have permission and/or a parking pass.  A few residents parking there have not contacted the Church and are subject to towing.  The area is clearly marked that cars will be towed if a car belonging to a Wyngate resident is there without permission.
   4. BROKEN FENCE: The HOA community adjoining us (Auburn Fields of Draper) contacted Shon and are willing to pay for one-half of the cost of the broken fence that separates the two communities.
  5. DOGS:  A resident requested a Board member to contact an owner concerning a barking dog that can extend it’s arm through the gate.  She states the dog may be aggressive and she is afraid to have her children play on the playground since the dog’s yard borders the playground.  It was decided by the Board that dog issues should be handled either by the concerned resident contacting the owner directly or by calling Animal Control.
  6. SPRINKLERS: A resident requested to have her sprinklers checked because they have yet to come on this year.  Shon and Bruce addressed this with the landscaper and they were turned on the next day.
The next HOA meeting will be June 21st at 6:30pm.
The meeting was adjourned at 7:56pm
Respectfully submitted,
Lynne Williams
HOA Board Secretary

HOA Annual Meeting ~ May 10, 2018

Prior to the start of the meeting, we needed to confirm that we had the mandatory 24 homeowners either attending or having submitted a signed proxy vote.  Per the CC&R, this is a requirement and it was verified that we had exceeded this number.
 
The meeting was called to order at 7:05pm by HOA President Brad Shepherd.  Brad welcomed and thanked everyone for coming to the annual meeting.  It is important for people to understand what the HOA does for the community.
Brad thanked all the Board members for their service throughout the year.
Brad gave a summary of accomplishments the Board had completed this year.  This included:
      -A community BBQ held at the pavilion last summer
      -A community s’more night held at the pavilion last fall
      -Tree replacement and bushes ordered
      -Concrete resurfacing of the driveways in the worst shape
      -A yard sale in conjunction with The Rock Church
      -Bringing in a dumpster for everyone’s use
Shon Allen, HOA Treasurer, gave an overview of our community finances.  Our finances are looking good.  A detailed budget is sent to each homeowner every December.
Several resident questions were discussed with Brad, other members of the Board and members of the community.
Three Board members are ending their 3 year term on the Board this month.  This includes Brad Shepherd, Shon Allen and Bruce Lyman.  Brad and all the attendees thanked these three men for their service to our community.
Nominations were taken for the three new Board positions opening up.  Four people were nominated.  These four included Grant Stanford, Robert Burton, Keith Johnson and Bruce Lyman.  A written vote was held and counted by HOA Secretary Lynne Williams and homeowner Lucille Redford.  The three nominees with the most votes included Robert Burton, Keith Johnson and Bruce Lyman.  Thanks were given to all the nominees for their willingness to help the community.
The meeting adjourned at 8:17pm.
Respectfully submitted,
Lynne Williams,
HOA Board Secretary

Board Meeting ~ April 12, 2018

AttendingBrad Shepherd, Stephanie Paller-Belgigue, Shon Allen, Bruce Lyman, Ann Moorehead, Lydia Jones and Lynne Williams
 
The meeting was called to order at 6:37pm.
 
The Board welcomed Lydia Jones to the meeting.  She has agreed to fill the 1 year HOA Board commitment that was remaining when Jason Sweat left the Board after 2 years.  The Board unanimously voted her into this Member-At-Large position.  WELCOME LYDIA!
 
OLD BUSINESS:
 
1.  ANNUAL HOA MEETING:
 The date for the meeting needed to be changed for several reasons.  The old date was May 17, 2018.  It has been changed to May 10, 2018 at 7pm at the Pavilion. Notices will be mailed about 20 days prior to the meeting.  A proxy ballot will be included with each notice.  We encourage people to use the proxy ballot if they are unable to attend the meeting to ensure their voice is heard.  Please feel free to nominate someone to the Board.  We have three positions that need to be filled. We MUST have at least 24 owners attending (in person or by proxy) to comply with our CC&R’s. Brad will recap the year, Shon will review the financials and Lynne will take roll and ensure everyone has signed our necessary forms. Stephanie has offered to get treats and water.  Lynne will put out the A-frame this weekend to alert people of the date change.
 
2. FINES:
 An owner has continued to ignore his $250.00 fine for garbage can violations.  He has had months to pay this fine.  It was decided to have LaDonna add this fine to this persons books.
 
3. SHARED EXPENSES:
No payment has been received from one of our community neighbors for the shared expenses in maintaining the area along 11620 S.  It was decided to have LaDonna assess a monthly finance charge of 1.5% against them.  Hopefully, this will encourage them to pay in full soon.
 
4.  SLIDING DOORS:
An owner is remodeling her home and had asked to replace her drafty french doors with a sliding door.  It will increase the room in her dining room also.  Shon and Bruce reviewed this extensively and shared their findings.  The resident also brought in information about what she would like to do.  After discussing the situation, it was decided the resident may install a Pella or Jeldwen sliding door.  The cranberry color MUST match the existing doors exactly.
 
NEW BUSINESS:
 
1. RENTING:
A resident’s request to rent the basement of her rambler to a relative was denied per CC&R rules. An owner can NOT rent part of the home while they are living in the home.  Our lawyer was consulted on this issue and made this point VERY clear to us.
 
2.  PODS:
The Board discussed the use of PODS in the community.  PODS are becoming a popular way of moving and we have had two requests to accommodate them in the last 6 months.  Currently, PODS are NOT allowed for several reasons.  If we allow them, they will be restricted to certain areas of the community and the POD company must use a forklift to move the POD, not a flatbed.  No POD can be placed in a driveway or on the street.  Due to the late hour and the numerous opinions on this subject, it was decided to resolve this issue at the next meeting. Also, Bruce will bring contracts from other HOA’s concerning this matter to the next meeting.  This will allow us to make a more educated decision on this subject.
 
3.  PLANTERS:
A new resident has two whiskey barrels outside their front door.  These barrels are NOT allowed due to fire lane restrictions.  They can NOT be on the concrete or between the buildings.  A note will be sent to them informing them to move the barrels to the backyard.
 
4. EXPENDITURES:
Brad reminded us that we will be having more expenses as our community ages.  We need to be aware of what repairs/additions are necessary and what are not.  We don’t want to spend our reserve money on things that may not add value to the community. We need to be mindful of keeping our HOA dues as low as possible.
 
The next Board meeting will be at the Annual HOA Meeting on May 10, 2018 at the Pavilion.
 
Meeting adjourned at 8:25pm
 
Respectfully submitted,
 
Lynne Williams
HOA secretary

Board Meeting ~ March 15, 2018

ATTENDING: Shon Allen, Ann Moorehead, Bruce Lyman, Lynne Williams
EXCUSED: Brad Shepherd, Stephanie Paller-Belgique, Jason Sweat
Meeting was called to order at 6:40pm.
           1.  ANNUAL MEETING AND ELECTIONS:
                   The Board is well under way in getting ready for our Wyngate Commons Annual Meeting which will be held on Thursday, May 17th at our pavilion. We will be discussing all the projects the Board completed this year and everything we are currently working on. We also will discuss the budget. Currently, we have 3 Board members whose 3 year commitment on the Board will be expiring and we need to get 3 new volunteers to serve on the Board.

                    According to our CC&R’s, the community must be made aware of the date at least 20 days before the meeting.  The A-frame will soon be put out to notify people to save the date.  An e-blast will also go out to the community followed by flyers attached to each door.

           2.  SPRING MAINTENANCE:
                   Shon went to the home show and got ideas for improving our community, including cleaning out the rain gutters.  He received a quote for a cherry picker rental which would be much cheaper than hiring a contractor with one.  We also have to look at hiring a contractor to paint the back doors on the Wyngate side (Normandy and Tuscan View were completed last year).  We discussed the idea of updating our homes by getting more modern outside light fixtures.  We also will be looking at the stucco on homes to see if they need to be repaired.

           3.  SHARED EXPENSES:
                   No check has been received yet from one of our community neighbors but Bruce feels it will be coming soon. We will check on this at our next meeting to be sure it has been received.
           4.  FRENCH DOORS:
                  A resident is interested in converting her drafty french doors to a sliding door.  She also says this will increase the living space she has in her dining room since the door won’t be swinging in.  The Board spent quite a bit of time going over this.  We need to make sure the cranberry color can be matched and that the door is of high quality.  The Board will continue to look into this matter.
           5.  DOGS OFF LEASH:
                   We have had several complaints of dogs allowed to be off leash in the back of the community.  Draper City leash laws state that all dogs need to be on a leash at all times and this is what our community follows.  Also, all dog owners MUST pick up after their dogs.
           6.  SHRUBS:
                   At the end of last year, we were looking at replacing shrubs in phases.  Today, however, we brought up the idea of replacing shrubs all at one time.  The shrubs in front of the ramblers look especially bad and have outgrown their life expectancy.  We can’t plant shrubs until we know our sprinklers are going to be on.  We are hoping this will happen approximately April 15th but have not yet received an exact date.
           7.  SECURITY CAMERAS:
                  Our new security cameras are up and running well.  A sign will soon be put up  to alert people about them.
Next HOA meeting will be April 12th.
Meeting adjourned at 7:38pm

Board Meeting ~ February 15, 2018

WYNGATE COMMONS HOA SPECIAL MEETING

ATTENDINGBrad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Lynne Williams
Excused: Stephanie Paller-Belgique, Jason Sweat

Meeting was called to order at 6:40pm.

A special meeting on January 26, 2018 was called to discuss the lack of response from our landscaper during our last snow fall.  Only part of the community was shoveled and this is inexcusable.  We requested Hallmark Landscaping owner, Jon Hall, to address the failure with the Board.  The Board would then vote to see if we will continue our contract with Mr. Hall.

Mr. Hall explained to the Board what happened and what measures he is taking to ensure this never happens again. He did fire the supervisor who was in charge that day. The Board expressed our concerns and expect them to be met.  We have a huge liability when the snow is not shoveled. Mr. Hall agreed that a mistake was made and it will never happen again.

After listening to Mr. Hall and making it very clear what our expectations are, the Board voted to continue to employ Hallmark Landscaping.  They are expected to pay for the snow removal service we had to hire to finish the snow removal job.  Mr. Hall has made some changes in his crew to be certain things run smoothly in the future.  We expect things will go well going forward but will take immediate action if Hallmark Landscaping does not follow through with the specifications in the contract.

WYNGATE COMMONS HOA MEETING
2-15-18

AttendingBrad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Stephanie Paller-Belgique, Lynne Williams
Absent-Jason Sweat

Meeting was called to order at 6:36pm.

OLD BUSINESS:
 1.  A/R Balance:
Shon presented the status of the current A/R balance.  There are a few people who are behind on their HOA dues but things don’t look too bad.  One resident, who had fallen quite a bit behind, is doubling up monthly and catching up.  Another was displeased on getting fined for having his garbage can left out for long periods of time.  The fines are clearly written in the rules and we expect him to pay.  Bruce and Shon will meet with the representative of the Shupe Building to discuss their shared expenses.  Once those are paid, our A/R will look much better.

  2Parking:
Ann continues to do a wonderful job in cleaning up the parking problems.  All forms from residents renting spots are now current.  Going forward, any resident who desires to rent a parking spot in the back must have all the forms submitted and approved by the Board before a spot will be given.
One resident would like to have the option of letting others park in her space if she is not parking there.  Subletting spaces is forbidden in the rules and becomes a nightmare for the Board to know who is legally parking there and who is not.  The Board did review this and voted unanimously to NOT allow anyone other than the resident and their immediate family members to park in the rental spots.
We still have a few spots available if any resident needs one and you qualify for it.  Please submit a request on the submission form.  Parking will again be addressed in the Spring Newletter because so many people fail to follow/understand the parking rules.

NEW BUSINESS:

  1.  Lynne brought up a problem with a motorcyclist grossly speeding in our community.  This could be potentially dangerous for any unaware resident or guest.  The issue was addressed with the home owner and she will discuss the problem with the offender.

2.  A resident alerted us about two loose dogs in the community.  He has contacted Draper Animal Control.  He believes the dogs belong to a quest who was visiting.  Please be aware Wyngate Commons follows the Draper City on-leash only laws.

Next Board meeting is set for March 15, 2018

Meeting adjourned at 7:39pm

« Older Entries