Archive for Minutes

Board Meeting ~ September 12, 2019

Attending: Rob Burton, Shon Allen, Keith Johnson, Bruce Lyman, Juan Bruzaferri and Alan Baggett, and Tyler Montrone
Meeting called to order at 7:03 pm.


     1.    Door Painting and repairs:
The door painting project is near completion.  Thanks to Shon Allen for managing this project on behalf of the homeowners, and for working with the painters to remedy any defects in craftsmanship.  There are a few minor outstanding issues that have yet to be addressed by the painter.  The Board has withheld final payment until all items are fixed.

     2.  Landscaping/Flooding: 

The Board replaced approximately 50 plants throughout the community in September. The removal of these bushes caused localized irrigation failures which resulted in some property damage.  The Board is working with each homeowner to address these issues.

     3.  Reserve Analysis and 2020 Budget:
          Bruce and Keith continue to work on this requirement.   Keith committed to having a preliminary budget prepared before our next meeting.

      1.  Flood damage:
There was a recurring/ongoing irrigation issues that resulted in multiple instances of flooding for one specific homeowner.  The Board authorized the replacement of all mechanisms associated with the homeowner’s irrigation including: sprinkler valves (multiple times), control box, and wiring.  While the issue appears to be resolved, the homeowner has an open dispute with the Board related to fees.

      2.  Limited Common Maintenance:
           During the painting project, the Board noted portions of exterior doors that were in disrepair.  The Board is not responsible for replacing doors, but will assist in the painting, stucco matching, and exterior items associated with door replacement.
        3.  Southern Gate Replacement:
            As many homeowners have noted, the southern gate has been knocked down.  The gate was hit by a police vehicle stolen by an uninsured/under-insured motorist.  The Board will pursue reimbursement options associated with repairing the gate, but in all likelihood the community will simply have to bear the burden of replacement.
        4.  Board Management: 
             Rob Burton resigned his post as President.  The community thanks Mr. Burton for his distinguished service.  Bruce Lyman will act as President. The Board briefly discussed the merits and consequences of employing a community management company to handle the day to day operations of Wyngate Commons.  The matter was tabled for future discussion.
Meeting adjourned at 8:30 p.m.

Respectfully submitted,

Tyler Montrone, Secretary of the Board of Trustees

Board Meeting ~ August 1, 2019

Attending: Rob Burton, Shon Allen, Keith Johnson, Bruce Lyman and Tyler Montrone
Absent: Juan Bruzaferri and Alan Baggett

Meeting called to order at 7:10 pm.


   1.    Door Painting and repairs:
The door painting project is near completion.  Thanks to Shon Allen for managing this project on behalf of the homeowners, and for working with the painters to remedy any defects in craftsmanship.

     2.  Landscaping:  

The Board has inventoried the damaged/dead bushes, shrubs, and trees located throughout the community and received bids for replacement plants. The Board voted to replace approximately 50 plants throughout the community in September.

3.  Reserve Analysis and 2020 Budget:  Bruce and Keith continue to work on this requirement.

1.  Flood damage:
On June 25, 2019, a sprinkler valve malfunctioned and flooded a resident’s basement.  The Board has been working with its insurance company and the homeowner’s insurance company to resolve the matter.

      2.  Limited Common Maintenance:
           During the painting project, the Board noted numerous instances where trees and shrubs were growing into, or are precariously near the foundation of certain homes.  While the Board encourages residents to personalize their fenced areas, all residents must be cautious of allowing invasive species to grow into or near the foundation.  The Board will be notifying certain residents of the need to remove or relocate plants within the coming weeks.
Meeting adjourned at 8:15 p.m.
Respectfully submitted,

Tyler Montrone
Wyngate Commons HOA  Board Secretary

Board Meeting ~ June 20, 2019

Attending: Rob Burton, Shon Allen, Keith Johnson, Bruce Lyman, Alan Baggett and Tyler Montrone

Absent: Juan Bruzaferri

Meeting called to order at 7:10 pm.


1.    Door Painting and repairs:
Residents will receive an email on June 25, 2019 explaining the painting and repair process. Additionally, the Board will notify residents at least 2 days in advance via physical flyer.  Residents are responsible for making arrangements to either remove weather stripping, or make themselves available to the painting crew so that work can be completed in a timely fashion.  The homes on Normandy Loop and Tuscan View were completed last year.

     2.  Board assignments:
The Board continues to discuss the distribution of tasks such that our residents may expect a prompt response to inquiries and concerns.
3.  Parking:
The Board continues to discuss the most appropriate response to the varied parking needs of the Wyngate Commons residents.  Two residents requested extended parking privileges for their guests.  Both were approved subject to continued review by the Board.4.  Reserve Analysis:  Bruce and Keith continue to work on this requirement.


1. Pickle Ball:
The Board will assess the repairs necessary to the posts and net mechanisms before determining the most appropriate course of action related to the pickle ball portion of the athletic court.  This issue has been reserved for future discussion.

      2.  Landscaping:
The Board will take inventory of the damaged/dead bushes, shrubs, and trees located throughout the community and submit bids for replacement plants. Planting must occur immediately to avoid heat stress.  Due to several unexpected repairs throughout the community, the Board will assess the landscaping requirements against the budget allocated to such costs and make appropriate decisions as to what should be done this year vs. what may be postponed to next year.Meeting adjourned at 8:15 p.m.

Respectfully submitted,

Tyler Montrone
Wyngate Commons HOA  Board Secretary

Board Meeting ~ May 23, 2019

Attending: Rob Burton Bruce Lyman Shon Allen Keith Johnson Juan Bruzaferri Tyler Montrone Alan Baggett

Meeting of the Wyngate Board called to order at 7:00 pm.
All officers were released from their previous responsibilities. Bruce Lyman explained that it was the group’s responsibility to elect new officers and to assign new responsibilities to the new board.

Meeting started with an explanation of the duties for each position currently held. I.e. President, Vice President, Secretary, Treasurer, Parking, Architectural committee, at large members.

Reminder from Bruce that each board member represents 79 other people from the community and that we have responsibility to act on behalf of the community. Community rules are contained in the written CCRs, and the rules and regulations which are kept on the Wyngate Commons website. New members were encouraged to read the rules and become familiar with them.

Each board member introduced themselves and gave some information about what they do for work and their interests.

Bruce provided some history about the community and Shon talked about the upcoming
projects that are scheduled for this year. We are still looking for a handyman that we can hire to work in the community.

Shon mentioned that we still have a few back porches that may need some work, and that the back doors and front doors of phases 3 and 4 are scheduled for painting this year. Also that 2 of the three driveways that were scheduled for resurfacing this year have been completed. We are looking for a company to repair the fence at the back of the property.

Work has been completed on the Blake’s foundation repair.

Positions on the board were discussed and the board members elected the following positions:

President – Rob
Vice President – Juan
Secretary – Tyler
Treasurer – Keith, Allen
Parking – Rob
Architecture – Bruce, Shon

Voting was ratified by each member.
Board members will meet individually with outgoing parking specialist and secretary to become familiar with their responsibilities.
Next meeting is scheduled for June 20th, 7:00 pm.

Board Meeting ~ May 16, 2019

Meeting called to
Order at 7:18pm by HOA President Robert Burton.

Prior to the start of the meeting, we needed to confirm that we had the mandatory 24 homeowners either attending or having submitted a signed proxy vote.  Per the CC&R, this is a requirement and it was verified that we met  this number.

Robert welcomed and thanked everyone for coming to the annual meeting.  It is important for people to understand what the HOA does for the community.

Rob gave a summary of accomplishments the Board had completed this year.  This included:
-Concrete resurfacing of the driveways in the worst shape
-Bringing in a dumpster for everyone’s use
-Hiring a new landscaper
-planting new trees and bushes
-installing new light poles.
-painting of the fire hydrants

Keith Johnson, HOA Treasurer, gave an overview of our community finances.  Our finances are looking good.  A detailed budget is sent to each homeowner every December.

Several resident questions were discussed with Bruce Lyman, other members of the Board and members of the community.

Lynne Williams completed her three year term with the board and Ann Moorehead is also ending her board term. Another position was relinquished earlier in the year. Therefore, we have 3 board positions open.  We thank these ladies for their service to our community.

Nominations were taken for the three new Board positions opening up.  Three people were nominated or volunteered.  The three men are Tyler Montrose, Juan Bruzaferri  and Alan Baggett. Thanks were given to all the nominees for their willingness to help our community.
The meeting adjourned at 8:40pm.

Respectfully submitted,
Lynne Williams,
HOA Board Secretary

Board Meeting ~ April 18, 2019

Attending: Ann Moorehead, Bruce Lyman, Shon Allen and Rob Burton
Absent: Keith Johnson
Meeting called to order at 7:06pm
    1.  STREET LIGHTS: The street light on Tuscan View continues to be out.  Bruce and Keith will look into it.
    2.  RESERVE ANALYSIS:  Bruce will follow up on this.
    3.  VERTICAL RESPONSE: Our mass emails go through Vertical Response.  Mass emails are a wonderful way to keep the community updated on events happening and it is very inexpensive.  Unfortunately, less than 50% of the people getting the emails open them. Some may be going to junk mail.  Sadly, it has proven to be an ineffective way to communicate with residents and flyers will continue to be delivered.
    4.  INSURANCE CHECK:  We received the insurance check for about $2,500 for a light pole being knocked down by a visitor. Thanks, Keith, for following up on this.
    5.  XFINITY: We will be getting free Showtime AND free HD with voice control in our new Xfinity contract. It is also about $3.00 cheaper per home per month.  It should start by May 1st, possibly sooner. You DO need to get a new box to receive these services, however. Please contact Xfinity about it.  This is a TERRIFIC service.  Thanks, Shon, for negotiating this.
    6.  ANNUAL MEETING:  Lynne has everything in place for the annual hoa meeting to be held at the pavilion on May 16th.  Letters are ready to be mailed to all residents and flyers will be delivered to the homes of all renters.
    7.  FRONT LIGHT POLE:  Shon will look into getting a new light pole by the gate.  The current one continues to be crooked and looks shabby when you first drive in.


    1.  BASEMENT FLOODING:  A resident had major flooding in his basement during the last few rainy days.  It was found that he has a long crack in his foundation.  It will cost about $3500 to fix this and it is the responsibility of the HOA to pay for this.  A bid has already been received for it and work will begin soon.
    2.  PAINTING/RESTRIPING:  The lines in guest parking and all those in the back will be repainted on May 19th.  Also, the 10mph speed limit on the road will be repainted.  Thanks, Shon.
    3.  DUMPSTER:  Shon has reserved a dumpster for community use.  It will be in the Southeast corner of the community from May 16-19th.  PLEASE: no electronics, paint, refrigerators or chemical are allowed in the dumpster or we may be fined.
The next HOA meeting is scheduled for May 23rd.
Meeting adjourned at 8:24pm.
Respectfully submitted,
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ March 21, 2019

Attending: Ann Moorehead, Shon Allen, Keith Johnson, Rob Burton and Lynne Williams
Excused: Bruce Lyman

The meeting was called to order at 7:07pm


Keith reported that the electrician came and of the 5 lights that were out, 4 are now working.  The community looks so nice with the new lights.  The fifth light will be attended to soon.

Keith contacted the insurance company AGAIN.  We are waiting to receive money for a street light that was knocked down months ago by a visitor.  Keith spoke to a supervisor who said the check will be prepared this week.

Postponed until next month

Concrete resurfacing on our worst driveways is set for April 22nd (weather permitting) and those affected will be notified.  We need to get some more barriers to keep people off the driveways.

A resident is having a guest here from China for 2 months and they have a car that needs parking accommodations.  It was voted (4 to 1) that we would allow the guest to park in guest parking the whole time with no charges.  The last month must be in the guest parking by the pavilion.

Rob will get quotes in the next couple of weeks.  All of Wyngate Pointe needs to be painted this summer.

Our new 5 year contract with Comcast will be finalized by Shon.  Comcast has agreed to give us free Showtime to entice our business.

Lynne will get out the Spring Newsletter, absentee ballots, A-frame notifications and other miscellaneous items that need to be done.  A date of May 23rd was set but this is just before Memorial Day and may be changed.

Our parking problems were again discussed at length.  As a Board, we can not agree on what to do with habitual offenders.  Do we need to have the CC&R’s rewritten stating the consequences (towing) of these offenders?  Should this be handled in our Rules?  This will continue again next month.


Lawn aeration started on March 21st.  We have been notified that our mowing day will be every FRIDAY.  Any locks on the gate must be removed to allow the mowers into the yard.  Please keep all dogs in during the day as the gates may be left open until the landscapers leave for the day.

Next meeting- Thursday, April 18th.

Meeting adjourned at 8:37pm

Respectfully submitted,

Lynne Williams
Wyngate Commons HOA secretary

Board Meeting ~ February 28, 2019

Attending: Rob Burton, Shon Allen, Ann Moorehead, Keith Johnson, Bruce Lyman and Lynne Williams

Meeting called to order at 7:05pm.


1.  Street lights:
The street light on Normandy has been replaced!  It looks beautiful.  Thanks Keith.  Keith is also aware that several light bulbs have burned out in other street lights and he will get replaced.
2.  Home lighting:
Did you ever wonder who replaces the light bulbs to the outside lights on your home.  These include the light above your front door and on both sides of your garage door.  It is community volunteer Jeff Thomas.  We would like to give Jeff a huge shout out for all his hard work.  Jeff walks the community almost nightly to keep the area well lit and safe.  Thanks Jeff!!
3.   After having several small earthquakes recently, a resident asked us if we have an earthquake preparedness plan for Wyngate Commons.  We discussed this and, while we don’t have a specific plan for the community, we would encourage everyone to review the attached wonderful website.  The state also has other great resources for anyone interested in viewing them.
4.  We continue to have trouble with an insurance company that owes us money for a light pole that was knocked over.  Keith has tried several times to contact them with no response.  It was decided to get Brian Bowen involved.  He is the insurance man for Wyngate Commons.  Hopefully, with his connections, he can get some results.
5Reserve Analysis:  Bruce and Keith continue to work on this.
6A-frame repairs:  Bruce will soon have the A-frame repaired and as good as new.


   1.   Concrete repairs:
Shon has contacted the concrete company and they will start to resurface our worst driveways in April.  Remember: the HOA does NOT choose which driveway gets the resurfacing.  The concrete company picks the worst ones and starts with them. The HOA will contact the residents affected and let them know exactly when this is happening and give them further directions. Thanks Shon!
As usual, parking continues to be an ongoing problem.  Ann suggested sending out an eblast to all residents reminding everyone of the rules, especially that the driveways are fire zones and cars can NOT park there at any time.  Also, parking is only allowed on the SIDE WALK side of the road  to allow space for emergency vehicles to pass through.  The eblast will also gently remind people of when garbage cans are allowed to be out on the street.
The HOA recently received a request from a resident to allow his guest to park in guest parking for two months.  The HOA deemed this to be an unreasonably long time to occupy one of our few guest spots but will offer the person a space in the reserved parking area for $50/month.  Otherwise, the visitor must find parking off site.
3.   Handyman:
As our community continues to age, we are getting more and more requests for repairs.  This especially pertains to our gates and their latches.  It was decided that we need to hire a handyman to help with these never ending projects.  Rob will check into getting some bids on this.
4.   Back door painting and repairs:
Rob will also check into getting a painter/repair man for the back doors of the homes on Wyngate Pointe.  Keith has a name of a painter he will share with Rob. The homes on Normandy Loop and Tuscan View have been completed.  We would like to get this started as soon as the weather permits due to the amount of homes that are included in this project.
5.   Aeration:
Spring is on its way!  The landscapers are scheduled to begin aeration approximately March 15th.  Of course, this depends on the weather.
6.   Comcast contract:
Our 10 year Comcast contract is getting close to expiring.  Shon has been contacted by Comcast concerning what they can offer us and the price.  Since cable and internet are the largest expenditure in your HOA dues, we are taking this very seriously.  Shon will take the contract back to Comcast to see if we can get some extra perks if we sign a 5 year contract with them.
7.    Annual Meeting:
The HOA will be preparing for our annual community meeting in May.  This meeting includes: elections to replace retiring HOA board members, a report on the state of the community by Rob, the Board President, a treasurers report by Keith, getting proxy ballets out to the community, etc, etc.  It is a busy time for the Board.

Meeting adjourned at 8:40pm.

Respectfully submitted,

Lynne Williams
Wyngate Commons HOA  Board Secretary

Board Meeting ~ February 17, 2019

Attending: Bruce Lyman, Keith Johnson, Shon Allen, Ann Moorehead, Rob Burton and Lynne Williams

The meeting was called to order at 7:06pm


1.  Lamp post:
Keith reported the new lamp posts have arrived.  The lamp post that was knocked down on Normandy will be replaced by our electrician either on February 13th or on the 20th.  Keith has purchased an extra lamp post so if we need one we won’t have to wait so long for it to arrive. Keith also has been able to order the exact same light bulb at a huge discount from what our supplier has been charging us.

2.  Keith has been trying to get a hold of the insurance company that owes us money for a pole that was knocked down over the summer.  They have not responded to his calls or emails.  Keith will continue to get a hold of them.

3.  Reserve Analysis: 
Bruce and Keith will get together to get this done.

4.  Lien:
The HOA had put a lien on a homeowners account because of an old garbage can violation fee.  The bill has been paid in full and the lien will be cleared.

5.  Taxes:
Shon has filed the taxes and they should be completed by 2/8/19.

6.  Parking:  
We are having trouble with long term guest parking (girlfriends, ex-wives, etc). They need to follow the same rules as any other quest.  They are allowed to park in the guest parking for a total of 48 hours in a 7 day period.  After that, they will receive a warning.  If this is ignored, they are subject to towing.  They can send a submission form to the HOA if they need to park for a longer period of time.

7.  A-frame:
Bruce has volunteered to help Lynne fix the aging A-frame sign.  Once fixed, Lynne will put this up on the wrong side of the street to notify people that parking is allowed on the sidewalk side ONLY.

8.  Landscaper:
Our new landscaper has certainly been busy with all this snow.  We are generally pleased with the work he has been doing.  We did notice that he has not cleared the guest parking area on Normandy and we will talk to him about not putting snow on top of our new bushes.


1.  A renter in the community is constantly violating our parking policy. He also has a hot tub, which are not allowed in Wyngate Commons and an unapproved gazebo. We have attempted several times to talk with the renter and he has become very belligerent.  Our lawyer will write up a “Notice of Violation and Demand to Cure”.  This will be delivered to the homeowner who needs to deal with the offending renter.  Hopefully, the Demand to Cure will let the renter know that the HOA will not put up with further violations.

2.  Recently, Lydia Jones resigned as our HOA vice-president.  Our lawyers notified us that the HOA has to have a VP in order to continue.  Bruce Lyman was unanimously voted in as our interim vice-president.

Meeting adjourned at 8:15pm

Respectfully submitted,

Lynne Williams,
HOA Secretary

Board Meeting ~ January 17, 2019

Attending: Rob Burton, Lydia Jones, Ann Moorehead, Keith Johnson, Bruce Lyman, Lynne Williams
Guest: Shon Allen

Meeting was called to order at 7:05pm.

Bruce opened the meeting by reminding us all that we represent 80 families in the community.  We need to be polite in our emails with residents while at the same time being fair to all the owners.  We need to be careful with our communication with each other as it is all retrievable. We should try to communicate more verbally instead of so much on the internet.

Shon Allen asked to attend the meeting in order to address some concerns he had about our HOA finances and parking.
-A/R Aging Summary
This financial report looks terrific!!  As of December 31, 2018, we had no resident who was behind in their HOA dues. This is great news!
There is one owner in the community who is  more than 90 days overdue in paying for a garbage can violation.  This person has been notified several times of the delinquent bill and has made no attempt to pay it.  It was decided that Keith will ask our attorney to put a lien on his property for the $250 payment.
Our HOA taxes will be due soon.  Shon and Keith will get together to get these taken care of.
-The 2018 Profit & Loss Statement, Balance Sheet and the Transaction Detail By Account were all sent by LaDonna to the Board and look good.
RESERVE ANALYSIS: Our community is due to have another Reserve Analysis completed. This report is required by the state to be done approximately every 5 years to ensure a financial plan is in place to pay for all the upcoming expenses that will be required to maintain the community over the next 30 years. We need to complete this report this year.  Keith and Bruce will get this report finalized.

Parking continues to be a problem in the community.  Parking on the wrong side of the road has always been an issue.  Putting up the A-frame on the side of the street to alert residents of the correct side to park will be done in the near future.  The idea of posting permanent “No Parking” signs on the wrong side also was revisited.  The majority of the Board was not in favor of painting the curb red to indicate no parking on that side.  Again, this is a safety issue.  If people park on both sides of the street, there is a good chance the huge fire trucks and ambulances can not get down the street.  We have already seen this happen and Draper City can fine us for this.  We will start first with the A-frame announcement and see if that is effective.

Due to work and family changes, Lydia Jones announced that she will be leaving the HOA Board.  Thank you for your time on the Board, Lydia.  Shon Allen volunteered to be an interim member-at-large but we need to recruit two more permanent Board Members. Lynne will put out a notice on our community Facebook to see if we can get people interested.

Our next HOA Board meeting will be Thursday, February 7th.

Meeting adjourned at 8:14pm

Respectfully submitted,

Lynne Williams
Wyngate Commons HOA Secretary

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