Board Meeting ~ July 19, 2018

Attending: Robert Burton, Stephanie Paller-Belgique, Ann Moorehead, Bruce
Lyman and Lynne Williams
Excused: Keith Johnson and Lydia Jones
The meeting was called to order at 7:12pm
OLD BUSINESS:
1. Towing: Beehive towing has been contacted and will be our new towing
service, replacing Speedy towing. Rob will have them make up new signs (one
for the front by the gate and two for the back area) to notify people in the event
their car has been towed. Most of the towing fees are state regulated.
Beehive’s prices are as follows:
$156.00 tow
$33.00 admin. Fee
$25.00 storage
$78.00 boot fee
$78.00 drop fee
Lynne will talk with Shon to get Beehive a unique gate code and also to get a
tow verification code for Rob and Ann. This code is needed when we call
Beehive to come and tow someone. Only Rob and Ann will have this code.
2. Oil Stains: Recently, a person renting a parking spot in the back moved out
and left oil stains on the asphalt. Parker will scrub the area and hopefully we can
get it back to its pristine shape again.
3. Our handyman, Parker, will be given directions on what needs to be done
by Shon and Bruce. If you know of something that needs attending to, please
contact Shon or Bruce and they will talk with Parker. Ex: the gate locks all need
to be looked at and lined up. There are some that may require the expertise of a
vinyl fence company due to shifting of the earth. Bruce will contact a fence
company to help complete that.
NEW BUSINESS:
1. Fall BBQ: Stephanie has taken charge of the Fall BBQ and has set a date
of September 22nd, 5:30-7:30pm. It will be at the pavilion and will be fun for
everyone.
2. Landscape bids: We need to get landscaping bids in August. Bruce will
check into a few companies and see who we can get for the best price.
Landscaping is very important to us. We want to keep the community looking its
best in the summer and also have fast, efficient snow plowing in the winter.
3. Street Lights: There are now three street lights on Wyngate that need
attention. One was run over by a visitor, another is burned out across the
driveway from the pole that was hit and a third is blinking across the street. Due
to his fees, our electrician will be called to fix all of them at one time. We need to
talk to the insurance company of the person who hit the pole first.
4. HOA email: The Board members need to get together with Shon in order to
send emails from Wyngate Commons HOA instead of their individual email.
Meeting adjourned at 8:30pm
Respectfully submitted,
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ June 21, 2018

Attending: Robert Burton, Keith Johnson, Ann Moorehead, Stephanie Paller-Belgique, Bruce Lyman, Lydia Jones and Lynne Williams
 
The meeting was called to order at 7:05pm
 
OLD BUSINESS:
 
    BUSHES: The new bushes have been planted!!!  Thank you, Shon Allen, for all your time and effort to beautify the community.  The new bushes makes the area look updated and refreshed.
 
    MAINTENANCE:  We have hired Parker to do odd jobs around the community.  His jobs will include pulling weeds from the playground and re-spreading the mulch, painting fire hydrants, fixing fences, adjusting gates, spreading stones and other odd jobs that always pop up.  Welcome Parker!
 
     HOA COMMITTEES:  When a submission form is received by the Board, it has always been hard to know who is responsible to answer the concern/problem.  It was decided that Robert will respond to the submission request to let the homeowner know that we received the form.  Lynne has organized a sheet of common complaints/requests/questions and noted who is responsible to act on that request.  Hopefully, this will make it much easier for the Board to know who will respond and also expedite requests from our residents.
 
 NEW BUSINESS:
 
     TOWING:  Robert notified us that Speedy towing is phasing out their night towing and have not been around the community lately.  Their prices also have increased dramatically and people have to go all the way to S. Salt Lake City to retrieve their towed vehicle. Draper City requires us to enforce the parking laws they have set forth for the community.  The Board decided it was time to get bids from other towing agencies, especially those that are closer to us and may be less expensive for vehicle retrieval.  Robert has offered to do this.  Once we have found a new company,  Ann volunteered to send Speedy towing a letter to inform them that we will be dropping their services in 30 days.
 
     PARKING RULES:  The Board discussed a problem with a commercial vehicle being parked in the back of the community.  Commercial vehicles are prohibited in our CC&R’s and it is the Board’s responsibility to enforce the rules.  Bruce and Robert will talk to the owner of the vehicle and the homeowner to get this problem solved.
 
     BOUNCE HOUSES:  Due to insurance reasons, bounce houses are NOT allowed to be set up by individuals for birthday parties or other celebrations.  Our insurance allows bounce houses to be set up at an official HOA event and ONLY for our residents.  Lynne will put this on our website so people are informed about this.
 
      XFINITY PROBLEMS:  A resident stated he was having trouble with his cable and internet.  He had a service person come out and they stated something was wrong with our boxes and it was our problem. Unfortunately, he was given the wrong information.  Our contract requires Xfinity to fix this.  We recommended him to go into the store and get it resolved-don’t call for a service person who doesn’t understand our needs.
 
      HOA ACTIVITIES:  Stephanie is excited to start organizing the next community party. It probably will be a BBQ this fall.  More on this at a later date.
 
The next HOA meeting was set for July 19th at 7pm.
 
Meeting adjourned at 8:45pm.
 
Respectfully submitted,
 
Lynne Williams
Wyngate Commons HOA Secretary

Board Meeting ~ May 24, 2018

Attending: Shon Allen, Robert Burton, Keith Johnson, Brad Shepherd, Stephanie Paller-Belgique, Ann Moorehead, Bruce Lyman, Lydia Jones and Lynne Williams
The meeting was called to order by President Brad Shepherd at 6:34pm
ELECTIONS:
      Following CC&R rules, the entire Board was disbanded and a new Board was elected. New members will be serving a three year term. We would like to thank Shon Allen and Brad Shepherd for their hard work, dedication and contributions to the community.  Their 3 year terms have expired at this meeting.
 After a long discussion, a new Board was confirmed and unanimously elected.
      The new Wyngate Commons HOA Board representatives are:
                     President: Robert Burton
                     Vice President: Lydia Jones
                     Secretary: Lynne Williams
                     Treasurer: Keith Johnson
                     Members-At-Large: Bruce Lyman, Ann Moorehead and Stephanie Paller-Belgique
Congratulations and a huge THANK YOU  to the new HOA Board Members.
OLD BUSINESS:
   1. PODS:  We are discussing whether PODS are something the Board wants to allow.  It was decided to delay this topic while Bruce is gathering more information on it.
  2. BUSHES:  We have bushes ordered and ready to be planted but we have to be confident that the landscaper has all the necessary sprinklers/drip lines in order.  Once we have all the water the new bushes need, they will be planted.
  3.  A homeowner bought a home a few months ago with a fence that has a large gap near the bottom and also is separated from the top. The home was bought with the knowledge that the fence was in this condition.  We are hiring a maintenance person and he will be looking into this situation.
NEW BUSINESS:
   1. FIRE PITS:  Propane fire pits are allowed UNLESS they are affecting the air quality of other residents.  NO wood burning fire pits are allowed due to the potential fire hazard they may cause.
   2. TOWING: A homeowner recently had her guest’s car towed while it was parked on the street after midnight. She was requesting to have more signs put up so people will be more aware of this rule.  After discussing this, the Board decided the sign as you entered the community was adequate and it ultimately is the responsibility of the homeowner to remind/inform their guests that towing companies strictly enforce the parking rules.
  3. PARKING AT THE ROCK CHURCH: Several cars belonging to Wyngate residents are now being parked in the parking lot belonging to the Rock Church.  A few residents have spoken with the church officials and have permission and/or a parking pass.  A few residents parking there have not contacted the Church and are subject to towing.  The area is clearly marked that cars will be towed if a car belonging to a Wyngate resident is there without permission.
   4. BROKEN FENCE: The HOA community adjoining us (Auburn Fields of Draper) contacted Shon and are willing to pay for one-half of the cost of the broken fence that separates the two communities.
  5. DOGS:  A resident requested a Board member to contact an owner concerning a barking dog that can extend it’s arm through the gate.  She states the dog may be aggressive and she is afraid to have her children play on the playground since the dog’s yard borders the playground.  It was decided by the Board that dog issues should be handled either by the concerned resident contacting the owner directly or by calling Animal Control.
  6. SPRINKLERS: A resident requested to have her sprinklers checked because they have yet to come on this year.  Shon and Bruce addressed this with the landscaper and they were turned on the next day.
The next HOA meeting will be June 21st at 6:30pm.
The meeting was adjourned at 7:56pm
Respectfully submitted,
Lynne Williams
HOA Board Secretary

HOA Annual Meeting ~ May 10, 2018

Prior to the start of the meeting, we needed to confirm that we had the mandatory 24 homeowners either attending or having submitted a signed proxy vote.  Per the CC&R, this is a requirement and it was verified that we had exceeded this number.
 
The meeting was called to order at 7:05pm by HOA President Brad Shepherd.  Brad welcomed and thanked everyone for coming to the annual meeting.  It is important for people to understand what the HOA does for the community.
Brad thanked all the Board members for their service throughout the year.
Brad gave a summary of accomplishments the Board had completed this year.  This included:
      -A community BBQ held at the pavilion last summer
      -A community s’more night held at the pavilion last fall
      -Tree replacement and bushes ordered
      -Concrete resurfacing of the driveways in the worst shape
      -A yard sale in conjunction with The Rock Church
      -Bringing in a dumpster for everyone’s use
Shon Allen, HOA Treasurer, gave an overview of our community finances.  Our finances are looking good.  A detailed budget is sent to each homeowner every December.
Several resident questions were discussed with Brad, other members of the Board and members of the community.
Three Board members are ending their 3 year term on the Board this month.  This includes Brad Shepherd, Shon Allen and Bruce Lyman.  Brad and all the attendees thanked these three men for their service to our community.
Nominations were taken for the three new Board positions opening up.  Four people were nominated.  These four included Grant Stanford, Robert Burton, Keith Johnson and Bruce Lyman.  A written vote was held and counted by HOA Secretary Lynne Williams and homeowner Lucille Redford.  The three nominees with the most votes included Robert Burton, Keith Johnson and Bruce Lyman.  Thanks were given to all the nominees for their willingness to help the community.
The meeting adjourned at 8:17pm.
Respectfully submitted,
Lynne Williams,
HOA Board Secretary

Board Meeting ~ April 12, 2018

AttendingBrad Shepherd, Stephanie Paller-Belgigue, Shon Allen, Bruce Lyman, Ann Moorehead, Lydia Jones and Lynne Williams
 
The meeting was called to order at 6:37pm.
 
The Board welcomed Lydia Jones to the meeting.  She has agreed to fill the 1 year HOA Board commitment that was remaining when Jason Sweat left the Board after 2 years.  The Board unanimously voted her into this Member-At-Large position.  WELCOME LYDIA!
 
OLD BUSINESS:
 
1.  ANNUAL HOA MEETING:
 The date for the meeting needed to be changed for several reasons.  The old date was May 17, 2018.  It has been changed to May 10, 2018 at 7pm at the Pavilion. Notices will be mailed about 20 days prior to the meeting.  A proxy ballot will be included with each notice.  We encourage people to use the proxy ballot if they are unable to attend the meeting to ensure their voice is heard.  Please feel free to nominate someone to the Board.  We have three positions that need to be filled. We MUST have at least 24 owners attending (in person or by proxy) to comply with our CC&R’s. Brad will recap the year, Shon will review the financials and Lynne will take roll and ensure everyone has signed our necessary forms. Stephanie has offered to get treats and water.  Lynne will put out the A-frame this weekend to alert people of the date change.
 
2. FINES:
 An owner has continued to ignore his $250.00 fine for garbage can violations.  He has had months to pay this fine.  It was decided to have LaDonna add this fine to this persons books.
 
3. SHARED EXPENSES:
No payment has been received from one of our community neighbors for the shared expenses in maintaining the area along 11620 S.  It was decided to have LaDonna assess a monthly finance charge of 1.5% against them.  Hopefully, this will encourage them to pay in full soon.
 
4.  SLIDING DOORS:
An owner is remodeling her home and had asked to replace her drafty french doors with a sliding door.  It will increase the room in her dining room also.  Shon and Bruce reviewed this extensively and shared their findings.  The resident also brought in information about what she would like to do.  After discussing the situation, it was decided the resident may install a Pella or Jeldwen sliding door.  The cranberry color MUST match the existing doors exactly.
 
NEW BUSINESS:
 
1. RENTING:
A resident’s request to rent the basement of her rambler to a relative was denied per CC&R rules. An owner can NOT rent part of the home while they are living in the home.  Our lawyer was consulted on this issue and made this point VERY clear to us.
 
2.  PODS:
The Board discussed the use of PODS in the community.  PODS are becoming a popular way of moving and we have had two requests to accommodate them in the last 6 months.  Currently, PODS are NOT allowed for several reasons.  If we allow them, they will be restricted to certain areas of the community and the POD company must use a forklift to move the POD, not a flatbed.  No POD can be placed in a driveway or on the street.  Due to the late hour and the numerous opinions on this subject, it was decided to resolve this issue at the next meeting. Also, Bruce will bring contracts from other HOA’s concerning this matter to the next meeting.  This will allow us to make a more educated decision on this subject.
 
3.  PLANTERS:
A new resident has two whiskey barrels outside their front door.  These barrels are NOT allowed due to fire lane restrictions.  They can NOT be on the concrete or between the buildings.  A note will be sent to them informing them to move the barrels to the backyard.
 
4. EXPENDITURES:
Brad reminded us that we will be having more expenses as our community ages.  We need to be aware of what repairs/additions are necessary and what are not.  We don’t want to spend our reserve money on things that may not add value to the community. We need to be mindful of keeping our HOA dues as low as possible.
 
The next Board meeting will be at the Annual HOA Meeting on May 10, 2018 at the Pavilion.
 
Meeting adjourned at 8:25pm
 
Respectfully submitted,
 
Lynne Williams
HOA secretary

Newsletter – Recent News

WYNGATE COMMONS COMMUNITY

2018 SPRING NEWSLETTER

Your Wyngate Commons HOA Board of Trustees works hard to make this community one of the best in the area.  We want to share with all of you some news and exciting events.

1) ANNUAL MEETING: The yearly HOA meeting will be held on Thursday, May 17th, at 7pm at the pavilion.  We have numerous matters to discuss to ensureyou are informed about your community. Please plan to attend.  Light refreshments will be provided.  You will receive an official notice of the meeting in the mail in the coming weeks. The annual meeting is the ONLY document we will mail out.  All other communication will be by email.  Please be sure we have your current email on hand.  If you aren’t sure, please see the link on the website. We will continue to deliver hard copies to those few people who do not have computers or who have requested them.

 

2) WE NEED BOARD MEMBERS!!  Three of our current members’ terms will expire this year and we would love to work with YOU. Terms are 3 year commitments.  We welcome you to submit any Board nomination(s). If you are unable to work as one of the board members, please consider helping out the community. We are putting together a group to plant flowers by the gate and need volunteers. We also need people to help pick up trash while you are walking around our loop.  There are so many things you could help with without being on the Board.  The small things all add up to big things!  If you are interested, please fill out the Submission Form on our website.

 

3) SPRING CLEAN UP DUMPSTER: We will have a dumpster available for residents from April 27th-29th.  It will be placed in the Southeast corner of the community. Please break down boxes to ensure we have room for everyone’s junk. Having the dumpster available will make your spring cleaning so much easier!

 

4) GARAGE SALE: Why dump it when you can sell it?  Wyngate Commons has had garage sales the last two years with the Rock Church.  They have been very successful and fun for everyone.  Before we approach the Rock Church about another sale, we would like to know if we have enough interested people this year.  Please let us know if you are interested in participating by fill out the Submission Form. 

 

5) CAR PROGRAMMING FOR THE GATE: Are you rolling down your car window to enter your gate code into the pad? Why?  Most cars can be easily programmed to open the gate directly.  If you would like your car programmed, please let us know on the Submission Form.

  

6) SHRUBS AND TREES: The Board is replacing several shrubs and trees this Spring.  Many shrubs are over 10 years old and have just exceeded their life expectancy.  The shrubs in front of the ramblers are especially bad and will be replaced as soon as the water is turned on.  Keep your fingers crossed that all this rain has helped to keep us out of a drought status this year.  If we can’t get the water we need, we may not be planting as we had hoped.  New shrubs and trees need extra water and we don’t want to plant if we know we can’t get them watered properly.  We will keep you informed on the water status as we know it.  We are hoping to get our water turned on between April 10th and 15th this year.  

 

7) STORM/SCREEN DOORS AND RAILINGS: With the warm weather coming, screen doors are available for both the front and back doors.  The back doors are the retractable screens and the front doors are a screen/storm door combination. A few people already have purchased these doors and love them.  They are optional. Our residents also have the option of getting railings for your front and back steps. To learn more about the doors and railings, please contact us via (you guessed it) the Submission Form on our website.

 

8) FACEBOOK:  We are trying to keep the community informed by using our very own Facebook page.  If you aren’t yet a member, please consider joining us. It is “Wyngate Commons Community in Draper” and it will help keep you up on everything going on. 

https://www.facebook.com/groups/WyngateCommonsDraper/

 

9) UPCOMING COMMUNITY PARTY:  The Board is excited to again hold a summer community party.  This is currently a work in progress. Last year we had hamburgers and hot dogs along with all the fixings and also a bounce house for the kids.  It was fun.  In the fall we had a s’mores party and used the fire pit.  Stay tuned for the next theme and the date. If you have suggestions for a community party, please let us know.

 

10) TENNIS/PICKLE BALL NET: Your HOA Board is currently looking into getting a net and fixing the hardware on the poles to hold the net for the tennis/pickleball/volleyball court in the back of the community.  We have that nice court and we might as well have fun using it!  If this is something you feel would be a good use of your HOA dues and that you would use, let us know.

 

11) PAINTING AND REPAIRING OF BACK DOORS: The doors on homes on Normandy Loop and Tuscan View were completed last year.  We anticipate to complete the painting and repairing of the back doors on all the homes on Wyngate this year.  Weather stripping can also be added, if you desire, for a $20.00 fee.

12) LANDSCAPING: Spring fertilization and aeration has begun!  Sprinkler water is expected to be turned on between April 10th and 15th.  We expect our mowing day will begin Friday, April 6th and we will alert you if it is different.  Please ensure pet waste is cleaned up (they will not mow with feces in the yard) and gates are unlocked.  Also, the landscapers will keep the back gates open until they leave so please keep all pets inside on mowing day.

 

13) UPCOMING PROJECTS:  The Board is looking into repairing several concrete driveways with a new type of coating. It is cheaper than replacing the cement and may last just as long.  Also, we are looking at replacing the outside light fixtures with a more modern style. 

 

14) RESERVED PARKING SPACES: We are happy to announce that we have two reserved parking spots available in the back of the community.  These can be rented, for $50/month, on a first come/first served basis for those residents who qualify. If you are interested, please complete a Submission Form.

RULES AND REGULATION REMINDERS:

 

1) DOGS: We have several beautiful dogs of different breeds and sizes happily living with us at Wyngate Commons.  Please be aware that Draper law states all dogs being walked MUST BE ON A LEASH. This includes the dogs playing in the back by the tennis court. If your dog demands more exercise than it can get on a leash, please check out the Draper Dog Park as it is awesome!  Also, please pick up after your dog.  Keep in mind, the fire pit in the back is NOT a garbage can!! Do NOT dump your dog waste in there and expect someone else to clean it up.  We have a doggie bag station in the front and the back of the community that always have doggie bags available for your use. Please use the doggie bags and keep your dogs on a leash to keep the community both safe and pristine.

 

2) GARBAGE CANS: In order to keep our community looking its best, please return your garbage cans into your garage (they are NOT allowed in driveways or backyards) the night of the trash collection.  No one wants to look at an ugly garbage can for days.  Fines are issued for this offense.  Also, please clearly mark your street number on your garbage can so you can get the correct one back on windy days.

 

3) PARKING POLICY:

RESIDENT PARKING: Parking continues to be our biggest problem in the community.  Please obey all the parking rules to avoid being towed.  Resident’s cars are expected to be parked in the garage. Remember, absolutely NO parking in the driveways, especially in front of a garage door.  If you choose to park in the driveway, your car will be towed without warning. The driveways are considered a “fire lane” by Draper City.  It is the Boards obligation and responsibility to have any car in the driveway towed without notice. Trailers, RVs, boats and other recreational vehicles are not permitted to be parked in the community at any time.

GUEST PARKING: The spaces designated throughout the community as GUEST PARKING are for guests of the community ONLY.  Resident’s vehicles found in the guest parking and visitor’s vehicles remaining in guest parking intermittently or continuously for over 48 hours are subject to towing at the owner’s expense, unless prior arrangements have been approved by the Board.  If you have a guest who may need to park in the visitor space for more than 48 hours in a 7 day period, please contact the Board for extended visitor pass options.  Also, please let your guests know that street parking is permitted on the SIDEWALK SIDE ONLY. If we are parking on both sides of the street and have a large vehicle, emergency vehicles may not be able to get through. This may also impede snow removal and landscaping trucks. So please, park on the sidewalk side of the road (but not ON the sidewalk) and inform your guests of this rule. Also, residents should NOT be using the street as their space.  Street parking is intended for visitors. Please contact the board if you need special parking consideration. We try hard to accommodate everyone as we understand things can get complicated. With the summer holidays approaching and with family and friends coming to visit, we need to be aware of the parking rules and inform our visitors of them.

 

4) SPEED LIMIT: Please remember the speed limit in the community is 10 mph.  It is important to slow down for everyone’s safety.

Have a wonderful spring and a memorable summer!

 

~Your Wyngate Commons HOA Board of Trustees

Board Meeting ~ March 15, 2018

ATTENDING: Shon Allen, Ann Moorehead, Bruce Lyman, Lynne Williams
EXCUSED: Brad Shepherd, Stephanie Paller-Belgique, Jason Sweat
Meeting was called to order at 6:40pm.
           1.  ANNUAL MEETING AND ELECTIONS:
                   The Board is well under way in getting ready for our Wyngate Commons Annual Meeting which will be held on Thursday, May 17th at our pavilion. We will be discussing all the projects the Board completed this year and everything we are currently working on. We also will discuss the budget. Currently, we have 3 Board members whose 3 year commitment on the Board will be expiring and we need to get 3 new volunteers to serve on the Board.

                    According to our CC&R’s, the community must be made aware of the date at least 20 days before the meeting.  The A-frame will soon be put out to notify people to save the date.  An e-blast will also go out to the community followed by flyers attached to each door.

           2.  SPRING MAINTENANCE:
                   Shon went to the home show and got ideas for improving our community, including cleaning out the rain gutters.  He received a quote for a cherry picker rental which would be much cheaper than hiring a contractor with one.  We also have to look at hiring a contractor to paint the back doors on the Wyngate side (Normandy and Tuscan View were completed last year).  We discussed the idea of updating our homes by getting more modern outside light fixtures.  We also will be looking at the stucco on homes to see if they need to be repaired.

           3.  SHARED EXPENSES:
                   No check has been received yet from one of our community neighbors but Bruce feels it will be coming soon. We will check on this at our next meeting to be sure it has been received.
           4.  FRENCH DOORS:
                  A resident is interested in converting her drafty french doors to a sliding door.  She also says this will increase the living space she has in her dining room since the door won’t be swinging in.  The Board spent quite a bit of time going over this.  We need to make sure the cranberry color can be matched and that the door is of high quality.  The Board will continue to look into this matter.
           5.  DOGS OFF LEASH:
                   We have had several complaints of dogs allowed to be off leash in the back of the community.  Draper City leash laws state that all dogs need to be on a leash at all times and this is what our community follows.  Also, all dog owners MUST pick up after their dogs.
           6.  SHRUBS:
                   At the end of last year, we were looking at replacing shrubs in phases.  Today, however, we brought up the idea of replacing shrubs all at one time.  The shrubs in front of the ramblers look especially bad and have outgrown their life expectancy.  We can’t plant shrubs until we know our sprinklers are going to be on.  We are hoping this will happen approximately April 15th but have not yet received an exact date.
           7.  SECURITY CAMERAS:
                  Our new security cameras are up and running well.  A sign will soon be put up  to alert people about them.
Next HOA meeting will be April 12th.
Meeting adjourned at 7:38pm

Board Meeting ~ February 15, 2018

WYNGATE COMMONS HOA SPECIAL MEETING

ATTENDINGBrad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Lynne Williams
Excused: Stephanie Paller-Belgique, Jason Sweat

Meeting was called to order at 6:40pm.

A special meeting on January 26, 2018 was called to discuss the lack of response from our landscaper during our last snow fall.  Only part of the community was shoveled and this is inexcusable.  We requested Hallmark Landscaping owner, Jon Hall, to address the failure with the Board.  The Board would then vote to see if we will continue our contract with Mr. Hall.

Mr. Hall explained to the Board what happened and what measures he is taking to ensure this never happens again. He did fire the supervisor who was in charge that day. The Board expressed our concerns and expect them to be met.  We have a huge liability when the snow is not shoveled. Mr. Hall agreed that a mistake was made and it will never happen again.

After listening to Mr. Hall and making it very clear what our expectations are, the Board voted to continue to employ Hallmark Landscaping.  They are expected to pay for the snow removal service we had to hire to finish the snow removal job.  Mr. Hall has made some changes in his crew to be certain things run smoothly in the future.  We expect things will go well going forward but will take immediate action if Hallmark Landscaping does not follow through with the specifications in the contract.

WYNGATE COMMONS HOA MEETING
2-15-18

AttendingBrad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Stephanie Paller-Belgique, Lynne Williams
Absent-Jason Sweat

Meeting was called to order at 6:36pm.

OLD BUSINESS:
 1.  A/R Balance:
Shon presented the status of the current A/R balance.  There are a few people who are behind on their HOA dues but things don’t look too bad.  One resident, who had fallen quite a bit behind, is doubling up monthly and catching up.  Another was displeased on getting fined for having his garbage can left out for long periods of time.  The fines are clearly written in the rules and we expect him to pay.  Bruce and Shon will meet with the representative of the Shupe Building to discuss their shared expenses.  Once those are paid, our A/R will look much better.

  2Parking:
Ann continues to do a wonderful job in cleaning up the parking problems.  All forms from residents renting spots are now current.  Going forward, any resident who desires to rent a parking spot in the back must have all the forms submitted and approved by the Board before a spot will be given.
One resident would like to have the option of letting others park in her space if she is not parking there.  Subletting spaces is forbidden in the rules and becomes a nightmare for the Board to know who is legally parking there and who is not.  The Board did review this and voted unanimously to NOT allow anyone other than the resident and their immediate family members to park in the rental spots.
We still have a few spots available if any resident needs one and you qualify for it.  Please submit a request on the submission form.  Parking will again be addressed in the Spring Newletter because so many people fail to follow/understand the parking rules.

NEW BUSINESS:

  1.  Lynne brought up a problem with a motorcyclist grossly speeding in our community.  This could be potentially dangerous for any unaware resident or guest.  The issue was addressed with the home owner and she will discuss the problem with the offender.

2.  A resident alerted us about two loose dogs in the community.  He has contacted Draper Animal Control.  He believes the dogs belong to a quest who was visiting.  Please be aware Wyngate Commons follows the Draper City on-leash only laws.

Next Board meeting is set for March 15, 2018

Meeting adjourned at 7:39pm

Board Meeting ~ January 11, 2018

ATTENDING: Brad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead and  Lynne Williams
Excused: Stephanie Paller-Belgique and Jason Sweat

Meeting called to order at 6:34pm

OLD BUSINESS:

1.  The security cameras are installed at the front gate!!! YAY!!  Over the years, we have had people sliding/running into the gate and it has been very expensive to repair it. No one claimed responsibility.  Now, if it happens again, we will be able to know who did it and charge them for the repairs.  The cameras will help keep our community safer because we can track who comes and goes.  We certainly don’t want to infringe on peoples privacy but if there happens to be an incident, we now can identify who may have been involved.  Thank you Bruce Lyman and Shon Allen for all the time you put into finding the perfect camera for our needs.

2.  Rule infringement fee schedule:

The Board decided on a fee schedule for chronic rule breakers (ex: leaving garbage cans out for days after collection).  People will first be given a written warning, if the infringement happens again they will be charged $50.00.  If the rule is broken again, within a 12 month period, they will be charged $100.00 for each incident.  This fee schedule will be added to the Rules on the website.

3.  Broken fence:

We will try to get the landscapers to fix the fence in the Southwest corner of the community.  Some slats are missing and need to be replaced.

4.  Shared area:

One of our commercial neighbors has paid in full for their part of the shared expenses for the road and landscaping along 11620 S.  Bruce and Shon will personally talk with the other neighbor about the payment and a couple other unresolved items.

NEW BUSINESS:

1.  Parking:

Ann Moorehead discussed issues she is having with people not following our parking rules.  Ann has done a wonderful job resolving several parking problems that residents are having.  We continue to work with a few residents to help them understand that the rules are for everyone benefit and must be followed.

We recently had emergency vehicles come into the community to help with a resident in need.  Draper’s newest vehicle is huge and probably would not have been able to fit down the road if people were parking on both sides of the street.  PLEASE, parking is allowed on the sidewalk side ONLY for this very reason.  It is up to the residents to inform your guests where to park.  Let’s keep everyone safe by parking on the sidewalk side of the street.

2.  Water Pro:

Water Pro has informed us that this summers supply of irrigation water could be very limited if we don’t get more precipitation.  We get our water from Utah Lake and we hope we get much more snow/rain in the next couple of months so we don’t have to go into a drought situation.

Next meeting is set for Thursday, February 15th.

Board Meeting ~ November 30, 2017

ATTENDING: Brad Shepherd, Shon Allen, Jason Sweat, Ann Moorehead and Lynne Williams
Excused: Bruce Lyman and Stephanie Paller-Belgique

Meeting called to order at 6:40pm.

OLD BUSINESS:

1.  GATE CAMERA:
Bruce found the link to order our two cameras.  They are $180 each. Shon showed us the sign that he had made up to warn people they are under surveillance.  It looks great!  Hopefully, the cameras and the sign will be installed soon.

2.  BACK DOOR PAINTING:
Most of the doors on Normandy Loop and Tuscan View are completed with just a few exceptions.  We will be assessing the durability of the paint in the spring.

3.  STORM/SCREEN DOOR AND RAILINGS:
Five doors and six railings have been installed and everyone is happy.  Our seniors especially are thankful for the railings.  Several people have expressed interest in the screen doors in the spring.
Lynne will get a copy of the contractors license and a copy of the certificate of insurance from the company.

4.  FALL S’MORE COMMUNITY PARTY:
The party was a success and lots of fun.  Each event we have is attended by more residents.  Thank you, Stephanie Paller-Belgique, for your hard work in putting this all together.

5.  GARBAGE CAN TALLY:
Brad has a tally of the people who are violating our garbage can rules and keeping the unsightly cans in their back yards.  A letter will be sent out to these offenders.  Also, one person is keeping a kayak in their yard and they also will receive a letter informing them to remove the kayak.

6.  LANDSCAPING:
Several new trees have been planted on the property.  Also, the final lawn fertilization will be done next week.

7.  BROKEN VINYL FENCE:
We will ask the landscapers if they have time to fix the broken slats in the fence.

8.  SHARED EXPENSES:
The Rock Church has responded to our letter with some questions.  Shon and Bruce will go personally to talk to the involved people at the Shupe Building.

9.  OIL CLEAN UP:

Recently, the Board notified a resident of leaking oil from their guests truck(s).  We are happy to report the oil has been successfully cleaned up and we would like to thank the resident for her quick action on this matter.

 

NEW BUSINESS:

1.  HOA INFORMATIONAL SEMINAR:
Shon and Ann attended a seminar on new HOA rules and regulations.  They presented a handout of the slides and the new information.  We discussed in length whether we need to have a mission statement for the HOA.  We know that we don’t discriminate against people for race, sexual orientation, religion, etc but do we need a statement to say that on the HOA website?  Too much information in a mission statement may get us into trouble also.

2.  ONGOING AND ONE TIME OFFENSES FEE SCHEDULE:
We need to develop a monetary fee schedule for offenses and then post these fines in the Rules.

3.  UPDATED PARKING VIOLATION FORMS:
Brad updated the parking violation form to include some important missing information.  If a Board member issues a form on a car, they will inform the entire HOA Board so we will be aware that the violation has been addressed.

4.  DRIVEWAYS:
Some of the concrete driveways are in bad shape and may be resealed this year.  We continue to investigate how well the resealing is holding up on the test driveway which was resealed last year.

5.  BUDGET:
Shon presented the entire 2017 budget and the proposed 2018 budget.  It was determined that no increase in HOA fees was needed!  The budget will go out to homeowners soon.

Meeting adjourned at 8pm.

Next HOA meeting will be on January 11th.

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