WYNGATE COMMONS COMMUNITY
2018 SPRING NEWSLETTER
Your Wyngate Commons HOA Board of Trustees works hard to make this community one of the best in the area. We want to share with all of you some news and exciting events.
1) ANNUAL MEETING: The yearly HOA meeting will be held on Thursday, May 17th, at 7pm at the pavilion. We have numerous matters to discuss to ensureyou are informed about your community. Please plan to attend. Light refreshments will be provided. You will receive an official notice of the meeting in the mail in the coming weeks. The annual meeting is the ONLY document we will mail out. All other communication will be by email. Please be sure we have your current email on hand. If you aren’t sure, please see the link on the website. We will continue to deliver hard copies to those few people who do not have computers or who have requested them.
2) WE NEED BOARD MEMBERS!! Three of our current members’ terms will expire this year and we would love to work with YOU. Terms are 3 year commitments. We welcome you to submit any Board nomination(s). If you are unable to work as one of the board members, please consider helping out the community. We are putting together a group to plant flowers by the gate and need volunteers. We also need people to help pick up trash while you are walking around our loop. There are so many things you could help with without being on the Board. The small things all add up to big things! If you are interested, please fill out the Submission Form on our website.
3) SPRING CLEAN UP DUMPSTER: We will have a dumpster available for residents from April 27th-29th. It will be placed in the Southeast corner of the community. Please break down boxes to ensure we have room for everyone’s junk. Having the dumpster available will make your spring cleaning so much easier!
4) GARAGE SALE: Why dump it when you can sell it? Wyngate Commons has had garage sales the last two years with the Rock Church. They have been very successful and fun for everyone. Before we approach the Rock Church about another sale, we would like to know if we have enough interested people this year. Please let us know if you are interested in participating by fill out the Submission Form.
5) CAR PROGRAMMING FOR THE GATE: Are you rolling down your car window to enter your gate code into the pad? Why? Most cars can be easily programmed to open the gate directly. If you would like your car programmed, please let us know on the Submission Form.
6) SHRUBS AND TREES: The Board is replacing several shrubs and trees this Spring. Many shrubs are over 10 years old and have just exceeded their life expectancy. The shrubs in front of the ramblers are especially bad and will be replaced as soon as the water is turned on. Keep your fingers crossed that all this rain has helped to keep us out of a drought status this year. If we can’t get the water we need, we may not be planting as we had hoped. New shrubs and trees need extra water and we don’t want to plant if we know we can’t get them watered properly. We will keep you informed on the water status as we know it. We are hoping to get our water turned on between April 10th and 15th this year.
7) STORM/SCREEN DOORS AND RAILINGS: With the warm weather coming, screen doors are available for both the front and back doors. The back doors are the retractable screens and the front doors are a screen/storm door combination. A few people already have purchased these doors and love them. They are optional. Our residents also have the option of getting railings for your front and back steps. To learn more about the doors and railings, please contact us via (you guessed it) the Submission Form on our website.
8) FACEBOOK: We are trying to keep the community informed by using our very own Facebook page. If you aren’t yet a member, please consider joining us. It is “Wyngate Commons Community in Draper” and it will help keep you up on everything going on.
9) UPCOMING COMMUNITY PARTY: The Board is excited to again hold a summer community party. This is currently a work in progress. Last year we had hamburgers and hot dogs along with all the fixings and also a bounce house for the kids. It was fun. In the fall we had a s’mores party and used the fire pit. Stay tuned for the next theme and the date. If you have suggestions for a community party, please let us know.
10) TENNIS/PICKLE BALL NET: Your HOA Board is currently looking into getting a net and fixing the hardware on the poles to hold the net for the tennis/pickleball/volleyball court in the back of the community. We have that nice court and we might as well have fun using it! If this is something you feel would be a good use of your HOA dues and that you would use, let us know.
11) PAINTING AND REPAIRING OF BACK DOORS: The doors on homes on Normandy Loop and Tuscan View were completed last year. We anticipate to complete the painting and repairing of the back doors on all the homes on Wyngate this year. Weather stripping can also be added, if you desire, for a $20.00 fee.
12) LANDSCAPING: Spring fertilization and aeration has begun! Sprinkler water is expected to be turned on between April 10th and 15th. We expect our mowing day will begin Friday, April 6th and we will alert you if it is different. Please ensure pet waste is cleaned up (they will not mow with feces in the yard) and gates are unlocked. Also, the landscapers will keep the back gates open until they leave so please keep all pets inside on mowing day.
13) UPCOMING PROJECTS: The Board is looking into repairing several concrete driveways with a new type of coating. It is cheaper than replacing the cement and may last just as long. Also, we are looking at replacing the outside light fixtures with a more modern style.
14) RESERVED PARKING SPACES: We are happy to announce that we have two reserved parking spots available in the back of the community. These can be rented, for $50/month, on a first come/first served basis for those residents who qualify. If you are interested, please complete a Submission Form.
RULES AND REGULATION REMINDERS:
1) DOGS: We have several beautiful dogs of different breeds and sizes happily living with us at Wyngate Commons. Please be aware that Draper law states all dogs being walked MUST BE ON A LEASH. This includes the dogs playing in the back by the tennis court. If your dog demands more exercise than it can get on a leash, please check out the Draper Dog Park as it is awesome! Also, please pick up after your dog. Keep in mind, the fire pit in the back is NOT a garbage can!! Do NOT dump your dog waste in there and expect someone else to clean it up. We have a doggie bag station in the front and the back of the community that always have doggie bags available for your use. Please use the doggie bags and keep your dogs on a leash to keep the community both safe and pristine.
2) GARBAGE CANS: In order to keep our community looking its best, please return your garbage cans into your garage (they are NOT allowed in driveways or backyards) the night of the trash collection. No one wants to look at an ugly garbage can for days. Fines are issued for this offense. Also, please clearly mark your street number on your garbage can so you can get the correct one back on windy days.
3) PARKING POLICY:
RESIDENT PARKING: Parking continues to be our biggest problem in the community. Please obey all the parking rules to avoid being towed. Resident’s cars are expected to be parked in the garage. Remember, absolutely NO parking in the driveways, especially in front of a garage door. If you choose to park in the driveway, your car will be towed without warning. The driveways are considered a “fire lane” by Draper City. It is the Boards obligation and responsibility to have any car in the driveway towed without notice. Trailers, RVs, boats and other recreational vehicles are not permitted to be parked in the community at any time.
GUEST PARKING: The spaces designated throughout the community as GUEST PARKING are for guests of the community ONLY. Resident’s vehicles found in the guest parking and visitor’s vehicles remaining in guest parking intermittently or continuously for over 48 hours are subject to towing at the owner’s expense, unless prior arrangements have been approved by the Board. If you have a guest who may need to park in the visitor space for more than 48 hours in a 7 day period, please contact the Board for extended visitor pass options. Also, please let your guests know that street parking is permitted on the SIDEWALK SIDE ONLY. If we are parking on both sides of the street and have a large vehicle, emergency vehicles may not be able to get through. This may also impede snow removal and landscaping trucks. So please, park on the sidewalk side of the road (but not ON the sidewalk) and inform your guests of this rule. Also, residents should NOT be using the street as their space. Street parking is intended for visitors. Please contact the board if you need special parking consideration. We try hard to accommodate everyone as we understand things can get complicated. With the summer holidays approaching and with family and friends coming to visit, we need to be aware of the parking rules and inform our visitors of them.
4) SPEED LIMIT: Please remember the speed limit in the community is 10 mph. It is important to slow down for everyone’s safety.
Have a wonderful spring and a memorable summer!
~Your Wyngate Commons HOA Board of Trustees
According to our CC&R’s, the community must be made aware of the date at least 20 days before the meeting. The A-frame will soon be put out to notify people to save the date. An e-blast will also go out to the community followed by flyers attached to each door.
2. SPRING MAINTENANCE:
Shon went to the home show and got ideas for improving our community, including cleaning out the rain gutters. He received a quote for a cherry picker rental which would be much cheaper than hiring a contractor with one. We also have to look at hiring a contractor to paint the back doors on the Wyngate side (Normandy and Tuscan View were completed last year). We discussed the idea of updating our homes by getting more modern outside light fixtures. We also will be looking at the stucco on homes to see if they need to be repaired.
WYNGATE COMMONS HOA SPECIAL MEETING
ATTENDING: Brad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Lynne Williams
Excused: Stephanie Paller-Belgique, Jason Sweat
Meeting was called to order at 6:40pm.
A special meeting on January 26, 2018 was called to discuss the lack of response from our landscaper during our last snow fall. Only part of the community was shoveled and this is inexcusable. We requested Hallmark Landscaping owner, Jon Hall, to address the failure with the Board. The Board would then vote to see if we will continue our contract with Mr. Hall.
Mr. Hall explained to the Board what happened and what measures he is taking to ensure this never happens again. He did fire the supervisor who was in charge that day. The Board expressed our concerns and expect them to be met. We have a huge liability when the snow is not shoveled. Mr. Hall agreed that a mistake was made and it will never happen again.
After listening to Mr. Hall and making it very clear what our expectations are, the Board voted to continue to employ Hallmark Landscaping. They are expected to pay for the snow removal service we had to hire to finish the snow removal job. Mr. Hall has made some changes in his crew to be certain things run smoothly in the future. We expect things will go well going forward but will take immediate action if Hallmark Landscaping does not follow through with the specifications in the contract.
WYNGATE COMMONS HOA MEETING
Attending: Brad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead, Stephanie Paller-Belgique, Lynne Williams
Meeting was called to order at 6:36pm.
1. A/R Balance:
Shon presented the status of the current A/R balance. There are a few people who are behind on their HOA dues but things don’t look too bad. One resident, who had fallen quite a bit behind, is doubling up monthly and catching up. Another was displeased on getting fined for having his garbage can left out for long periods of time. The fines are clearly written in the rules and we expect him to pay. Bruce and Shon will meet with the representative of the Shupe Building to discuss their shared expenses. Once those are paid, our A/R will look much better.
Ann continues to do a wonderful job in cleaning up the parking problems. All forms from residents renting spots are now current. Going forward, any resident who desires to rent a parking spot in the back must have all the forms submitted and approved by the Board before a spot will be given.
One resident would like to have the option of letting others park in her space if she is not parking there. Subletting spaces is forbidden in the rules and becomes a nightmare for the Board to know who is legally parking there and who is not. The Board did review this and voted unanimously to NOT allow anyone other than the resident and their immediate family members to park in the rental spots.
We still have a few spots available if any resident needs one and you qualify for it. Please submit a request on the submission form. Parking will again be addressed in the Spring Newletter because so many people fail to follow/understand the parking rules.
1. Lynne brought up a problem with a motorcyclist grossly speeding in our community. This could be potentially dangerous for any unaware resident or guest. The issue was addressed with the home owner and she will discuss the problem with the offender.
2. A resident alerted us about two loose dogs in the community. He has contacted Draper Animal Control. He believes the dogs belong to a quest who was visiting. Please be aware Wyngate Commons follows the Draper City on-leash only laws.
Next Board meeting is set for March 15, 2018
Meeting adjourned at 7:39pm
ATTENDING: Brad Shepherd, Shon Allen, Bruce Lyman, Ann Moorehead and Lynne Williams
Excused: Stephanie Paller-Belgique and Jason Sweat
Meeting called to order at 6:34pm
1. The security cameras are installed at the front gate!!! YAY!! Over the years, we have had people sliding/running into the gate and it has been very expensive to repair it. No one claimed responsibility. Now, if it happens again, we will be able to know who did it and charge them for the repairs. The cameras will help keep our community safer because we can track who comes and goes. We certainly don’t want to infringe on peoples privacy but if there happens to be an incident, we now can identify who may have been involved. Thank you Bruce Lyman and Shon Allen for all the time you put into finding the perfect camera for our needs.
2. Rule infringement fee schedule:
The Board decided on a fee schedule for chronic rule breakers (ex: leaving garbage cans out for days after collection). People will first be given a written warning, if the infringement happens again they will be charged $50.00. If the rule is broken again, within a 12 month period, they will be charged $100.00 for each incident. This fee schedule will be added to the Rules on the website.
3. Broken fence:
We will try to get the landscapers to fix the fence in the Southwest corner of the community. Some slats are missing and need to be replaced.
4. Shared area:
One of our commercial neighbors has paid in full for their part of the shared expenses for the road and landscaping along 11620 S. Bruce and Shon will personally talk with the other neighbor about the payment and a couple other unresolved items.
Ann Moorehead discussed issues she is having with people not following our parking rules. Ann has done a wonderful job resolving several parking problems that residents are having. We continue to work with a few residents to help them understand that the rules are for everyone benefit and must be followed.
We recently had emergency vehicles come into the community to help with a resident in need. Draper’s newest vehicle is huge and probably would not have been able to fit down the road if people were parking on both sides of the street. PLEASE, parking is allowed on the sidewalk side ONLY for this very reason. It is up to the residents to inform your guests where to park. Let’s keep everyone safe by parking on the sidewalk side of the street.
2. Water Pro:
Water Pro has informed us that this summers supply of irrigation water could be very limited if we don’t get more precipitation. We get our water from Utah Lake and we hope we get much more snow/rain in the next couple of months so we don’t have to go into a drought situation.
Next meeting is set for Thursday, February 15th.
ATTENDING: Brad Shepherd, Shon Allen, Jason Sweat, Ann Moorehead and Lynne Williams
Excused: Bruce Lyman and Stephanie Paller-Belgique
Meeting called to order at 6:40pm.
1. GATE CAMERA:
Bruce found the link to order our two cameras. They are $180 each. Shon showed us the sign that he had made up to warn people they are under surveillance. It looks great! Hopefully, the cameras and the sign will be installed soon.
2. BACK DOOR PAINTING:
Most of the doors on Normandy Loop and Tuscan View are completed with just a few exceptions. We will be assessing the durability of the paint in the spring.
3. STORM/SCREEN DOOR AND RAILINGS:
Five doors and six railings have been installed and everyone is happy. Our seniors especially are thankful for the railings. Several people have expressed interest in the screen doors in the spring.
Lynne will get a copy of the contractors license and a copy of the certificate of insurance from the company.
4. FALL S’MORE COMMUNITY PARTY:
The party was a success and lots of fun. Each event we have is attended by more residents. Thank you, Stephanie Paller-Belgique, for your hard work in putting this all together.
5. GARBAGE CAN TALLY:
Brad has a tally of the people who are violating our garbage can rules and keeping the unsightly cans in their back yards. A letter will be sent out to these offenders. Also, one person is keeping a kayak in their yard and they also will receive a letter informing them to remove the kayak.
Several new trees have been planted on the property. Also, the final lawn fertilization will be done next week.
7. BROKEN VINYL FENCE:
We will ask the landscapers if they have time to fix the broken slats in the fence.
8. SHARED EXPENSES:
The Rock Church has responded to our letter with some questions. Shon and Bruce will go personally to talk to the involved people at the Shupe Building.
9. OIL CLEAN UP:
Recently, the Board notified a resident of leaking oil from their guests truck(s). We are happy to report the oil has been successfully cleaned up and we would like to thank the resident for her quick action on this matter.
1. HOA INFORMATIONAL SEMINAR:
Shon and Ann attended a seminar on new HOA rules and regulations. They presented a handout of the slides and the new information. We discussed in length whether we need to have a mission statement for the HOA. We know that we don’t discriminate against people for race, sexual orientation, religion, etc but do we need a statement to say that on the HOA website? Too much information in a mission statement may get us into trouble also.
2. ONGOING AND ONE TIME OFFENSES FEE SCHEDULE:
We need to develop a monetary fee schedule for offenses and then post these fines in the Rules.
3. UPDATED PARKING VIOLATION FORMS:
Brad updated the parking violation form to include some important missing information. If a Board member issues a form on a car, they will inform the entire HOA Board so we will be aware that the violation has been addressed.
Some of the concrete driveways are in bad shape and may be resealed this year. We continue to investigate how well the resealing is holding up on the test driveway which was resealed last year.
Shon presented the entire 2017 budget and the proposed 2018 budget. It was determined that no increase in HOA fees was needed! The budget will go out to homeowners soon.
Meeting adjourned at 8pm.
Next HOA meeting will be on January 11th.
Attending: Brad Shepherd, Shon Allen, Bruce Lyman, Stephanie Paller-Belgique, Ann Moorehead, Lynne Williams
The meeting was called to order at 6:38pm.
- Video camera for the gate: Bruce has found a video camera to fit all our specifications for approximately $168. It will record for 48 hours which is plenty of time for us to notice any problems with the gate. Bruce will purchase 2 cameras for the gate, one for the entrance and one for the exit. Shon has already ordered security signs which will be put up soon. Our electrician will install the cameras.
- Back door painting: Stephanie went around Normandy Loop and Tuscan View today with Dan to record the progress on the back doors. There are a few that remain unfinished but Dan hopes to finish those up this week. Some homeowners have been difficult to contact to complete their doors.
- Front storm/screen doors: Five homeowners have currently ordered the doors. We hope to get the doors installed by the middle of the month. Many people are considering getting the doors but want to see them installed first before they order one.
- Parking: Special parking requests have kept Ann busy the last couple of weeks. Ann has been able to accommodate all recent resident’s special requests. Also, Ann had a new resident request a paid parking spot in the back and this request has been granted. We currently have two open reserved spaces remaining.
Despite previous flyers and a recent email, we continue to have people not follow the parking rules. It was decided to put notices on the cars belonging to people who habitually disobey the rules. A picture will be taken of the notice and the car as proof that the car owner was notified. If the owner continues to break the parking rules, the car will be towed. With the holidays coming, we need every space we can get to be available for our guests. Residents parking in guest parking spots will NOT be tolerated.
- Garbage cans: People are still storing their unsightly, smelly garbage cans in their back yard. This is against the rules. No one wants to see or smell their neighbors garbage. Garbage cans MUST be stored in garages. The Board will start a tally of who is storing their cans in their back yard and address the issue with the owners. Also, owners who have unsightly back yards will also be notified. The back yards are “limited common areas” and affect us all because we are so close together. We need to be respectful of our neighbors and clean things up in the backyard.
- Tree Planting: Several trees will be planted next week. The landscapers will be doing more trimming of the bushes and decorative grasses around the houses. Also, now that the leaves are off the trees, the winter fertilizer will be put down soon.
- Back fence repair: Bruce did not have the material to fix the open space in the back vinyl fence but will purchase what he needs and get the fence repaired.
- Most of us don’t realize that the street we use to enter our community (11620 S.) and the green area surrounding it is a shared area. It is maintained by Wyngate Commons but used also by The Rock Church and the Shupe building employees. We have a contract stating everyone will pay 1/3 of the expenses for this shared area. Shared expense invoices for the Rock Church and the Shupe Office Building recently have been sent out.
- A/R Balance: Brad looked over the A/R report and noted that it looked ok. There still are a few people behind in their HOA payments due to paying the old HOA fees even though the new ones increased months ago.
- Hot Chocolate and treat bar: Stephanie has many ideas on creating a hot chocolate and treats night on November 18that the Pavilion. A fire will be made and everyone can create their own s’more. Lynne will get the A-frame signs out reminding people of the date.
- Greeting new residents: Lynne has agreed to take this project on. It involves meeting new residents, answering their questions and concerns while reminding them of the rules that go along with the HOA. Ann has agreed to help also.
- Loose dog complaints: Several residents have complained about a resident who allows his large dog to roam the area off leash. We have been very specific in flyers and emails that Draper City requires dogs to be ON LEASH. It was recommended that Draper Animal Control would be the place to contact to help solve this problem.
Meeting adjourned at 8:03pm
Board members attending: Brad Shepherd, Shon Allen, Stephanie Paller-Belgique, Ann Moorehead, Jason Sweat, Bruce Lyman and Lynne Williams
Guest attending: Martin Wesseler.
Meeting was called to order at 6:35pm by President Brad Shepherd.
Mr. Wesseler discussed some problems he is having with his newly purchased home that he believed the HOA should be responsible for. The dead spots in his grass and his air vent cover have been addressed. Our landscapers will soon be spreading the fall fertilizer and this should take care of the weeds in his backyard lawn. He is concerned about his window well flooding from future heavy rains and wanted the HOA to have someone look at his gutters. It was decided the HOA would hire contractor Dan Moon to look at the gutters and help resolve this problem. Inserts may be needed.
The landscaper has re-sodded all dead areas on the grass. This problem has been taken care of.
The voles near the Harmons gate have been exterminated.
BUSH AND TREE REPLACEMENT:
Shon had Jeff Hansen from Glover Nursery come out to assess our need for bushes and trees. Many of our bushes are dying due to the high salt concentration secondary to the water from Utah Lake. He noted our bushes had an iron deficiency but it would be cheaper to replace the bush rather than treat it. He listed several recommendations for replacement bushes and trees along with the cost. It was decided that we would replace dead trees this fall and replace the bushes in the spring.
Bruce reported on the status of security cameras for the gate. We need cameras that will have a USB port and be able to store information for at least 48 hours. Costco or Best Buy may have the stick type that we desire. We need a camera that has motion activation and night vision. We also need to get signs letting people know that we have security cameras and they are being monitored.
Jared Shupe has not been very cooperative on repairing our wall panels he broke while constructing his building. Instead of getting lawyers involved right away, it was decided to talk to him first.
The fence in the Southwest corner of the community has some slats missing. A resident recently was vandalized and claims this is how the people got into the community. Bruce volunteered to fix the fence this weekend.
UTAH HOME SHOW:
Shon, Stephanie, Lynne and probably Brad will be attending the home show this Friday night to get more information from vendors concerning our desire to offer screen/storm doors to the community. By attending the home show, the Board members will be able to get ideas and hopefully better prices than we could from just the showrooms.
GUEST PARKING RULE REVISIONS:
The section in our rules and regulations on guest parking needs to be update and clarified. Lynne will get this rewritten and submitted to Kim.
Dan Moon has completed most of the back door painting on the homes on Normandy Loop Ln and also Tuscan View. Hopefully the weather will hold so he can finish with the rest.
Lynne gave an update on the search for storm/screen doors for our front doors. We found that our doors are not a standard size and we will need to have each door custom made. We picked three styles to choose from and it was decided by the Board to go with a classic, simple door. Currently, the doors will cost about $650 installed. The more people who sign up for the doors, the greater the chance of getting a better price for the door. Now that we have narrowed down our search, we can go into the Utah Home Show to see if we can get better prices.
Next HOA Board meeting will be November 1, 2017
Meeting adjourned at 8:15pm